Administrative Assistant

1-Year Contract | Potential to Extend or Convert

Hybrid Schedule – Onsite Tuesdays & Thursdays in San Rafael, CA

Pay Rate: $31/hour

Our client is seeking a highly organized and proactive Administrative Assistant to support a dynamic, fast‑paced team within a leading biotechnology organization. This is an exciting opportunity to join an innovative company where you'll play a key role in keeping daily operations running smoothly while partnering with cross‑functional teams and leadership.

If you enjoy coordinating projects, managing multiple priorities, and being the go‑to person who keeps everything organized, this is an excellent opportunity to make an impact.

• Provide administrative support to department leadership and cross‑functional teams.
• Manage complex calendars, schedule meetings, and coordinate conference calls.
• Organize meeting logistics, including conference rooms, catering, agendas, materials, and meeting minutes.
• Coordinate candidate interviews and support new hire onboarding activities.
• Arrange domestic business travel and prepare expense reports using Concur.
• Maintain department calendars, office supplies, project trackers, and filing systems.
• Assist with presentations, organizational charts, spreadsheets, and other business documents.
• Partner with IT and other departments to ensure smooth day‑to‑day operations.

• 5+ years of Administrative Assistant experience supporting large teams or senior leadership.
• Strong calendar management, scheduling, and meeting coordination experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint, and Concur.
• Excellent organizational, communication, and multitasking skills.
• Experience in biotechnology, pharmaceutical, healthcare, or other corporate environments is preferred.
• Bachelor's degree preferred.

• Join a collaborative and mission‑driven organization making a meaningful impact.
• High‑visibility role with exposure to cross‑functional leadership.
• Hybrid work schedule with a healthy balance of onsite collaboration and flexibility.
• Long‑term contract with strong potential for extension or permanent employment.