Facilities Coordinator

Facilities Coordinator

Starting Salary Range: $42,193 - $50,632

GGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations. This position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad-hoc duties and projects.

This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.

General:

• Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, processing deliveries, processing vendor services, and front desk phone coverage. Communicate on‑site facility or maintenance issues and services to staff.

• Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom.
• Work with building engineering as needed.
• Oversee office vendors and janitorial teams.
• Work with Property management staff as needed.
• Research, request and review service or purchase bids.
• Process and confirm facility maintenance or service requests.
• Screen and handle workstation issues and repairs.
• Set‑up and tear down conference rooms for events, meetings, and training.
• Assist staff with Conference Room AV set‑up as needed. Troubleshoot and process fixes as needed.
• Work with the property’s Security vendor on building access.

• Collect, sort, and distribute incoming mail and packages.
• Assist with outgoing mail preparation/packaging, including Fed Ex or UPS mailings.
• Operate and maintain computerized mail machine to post outgoing mail.
• Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner.
• Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner.

• Serve as back‑up to the front‑desk/receptionists.
• Handle calls and visitors professionally and appropriately.
• Assist with booking conference rooms and public meeting rooms as needed.

• Request or order office supplies and staples as needed.
• Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.
• Organize and maintain supply and storage areas.
• Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.

• Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed.
• Serve as contact person for all equipment maintenance and repairs.

• Participate in special projects and assist with additional duties or tasks, as assigned.
• Maintain office equipment and appliances, submit service requests as needed.
• Work with IT and Supervisors on new hire needs and seat assignments.
• Maintain and distribute Office Floor Plans.
• Assist with print and bulk copying projects and orders, including:
  • Business Cards & Nameplates
  • GGRC Envelopes
  • Department Forms
  • GGRC Information Booklets, Brochures, and Flyers, etc.

• High School Certification

• 3-5 years of related experience in office administration, focusing on business operations and facility management.

• Must be available to work in‑office Mondays through Fridays
• Ability to develop standard business communications, using proper grammar, spelling and punctuation
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
• Proficiency with MS Word®, MS…