Administrative Services Technician; Parks

Administrative Services Technician

Under the direction of the Administrative Services Associate, the Administrative Services Technician (AST) will be responsible for completing and processing a wide variety of technical and complex documents related to the work of the department, such as accounts payable, applications or requests for goods, trades, services, and construction, administration support and bank reconciliation. This AST uses a variety of standard office equipment, including a computer and various spreadsheet, word processing and specialty software's.

They will ensure that documents are complete, accurate and in compliance with program and departmental policies and procedures. They will prepare a variety of statistical, fiscal, narrative, and other reports, utilizing data from a variety of sources which requires compilation and summarization.

The Highly Qualified Candidate for this assignment can work collaboratively with team members, department staff and members of the public, is self-directed, and demonstrates excellent judgment and decision-making skills. They are a self-starter who can organize their own work and meet critical deadlines. They have demonstrated experience monitoring relatively complex budgets with multiple funding streams and preparing a variety of accounting related documents such as invoices, accounts receivable for multiple clients, and purchase orders.

They have experience working in MUNIS or a similar financial system and has strong proficiency with Microsoft Office and/or Microsoft 365 (including Excel, Outlook and Word). Prior experience working in a public agency is a plus.

Additional highly desirable skills include:

• Can prepare, maintain and audit a wide variety of forms, reports, and documentation for completeness, accuracy, and compliance with policies and procedures.
• Can prepare accurate, effective and timely reports, correspondence, procedures and other materials.

Knowledge of:

• Standard office practices and procedures, including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Basic budgetary principles and terminology.
• Business arithmetic, including fractions and decimals.

Ability to:

• Perform technical, specialized, complex and/or difficult office administrative support work for a department or unit.
• Interpret, apply and explain policies, laws and regulations to the administrative operations and procedures of the department or unit.
• Conduct basic administrative research.
• Collect and compile data and prepare accurate, effective and timely reports, correspondence, procedures and other written materials.
• Use computer applications related to the work, including word processing, spreadsheet and database applications.
• Organize own work, set priorities and meet critical deadlines.
• Lead the work of others.
• Represent the department on a variety of task forces and committees.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Communicate effectively both verbally and in written form.

Minimum Qualifications and Certifications & Licenses:

Equivalent to completion of twelve semester or eighteen quarter units in coursework in business or public administration, accounting, economics or a field closely related to the work and two years of office administrative experience that included a combination of document review and processing, administrative or financial record keeping and/or office management. One year of additional experience as outlined above may be substituted for the education.

For any questions concerning this position announcement, please contact Dario Aguilar ilar. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your  account to view these emails.

Testing and Eligible List:
Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Live Scan:
Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice Live Scan background check prior to appointment.

A pre-placement physical examination given at County expense is also required prior to appointment.

Disaster Service Workers:
All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section ). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.