Program Administrative Manager for Physician Assistant Studies Program

Program Administrative Manager for the Physician Assistant Studies Program# Program Administrative Manager for the Physician Assistant Studies Program Main Campus - SAN RAFAEL, CA 94901## Overview Salary Range $70,304.00 - $70,304.00 Salary Position Type Staff
- Full Time Category Admin
- Clerical## Description Dominican University of California is seeking an individual for a full-time position as MSPAS Program Administrative Manager. The successful candidate’s primary responsibility is for the comprehensive operational management of the Master of Science Physician Assistant Studies Program at Dominican University of California. This role serves as the primary administrative partner to the Program Director, ensures smooth day-to-day program operations, and supports the program's mission of preparing compassionate, highly skilled physician assistants.

The Administrative Manager functions as the central hub of the program — coordinating across academic, clinical, and administrative teams; managing the program's financial operations; leading program events from admissions through graduation; supporting accreditation compliance; and building lasting relationships with students, alumni, preceptors, and the broader university community. This position requires exceptional organizational ability, sound professional judgment, a collaborative spirit, and a deep commitment to the success of both the program and its students.

This in an in-person / on campus position with the potential to transition to a hybrid schedule (approximately 20% remote) after 3 months successful performance.  Work location will be reviewed regularly as part of the yearly evaluation process.## Qualifications
*
* Essential Duties and Responsibilities:

**** Program Director Support & Accreditation Compliance
** 1. Meet weekly/bi-weekly with the Program Director to review projects, budget, events, and priorities.
2. Support all ARC-PA accreditation activities as directed by the Program Director, including the organization of materials and reports, preparation for site visit(s), and maintenance of digital files.
3. Draft and finalize program communications on behalf of the Program Director: recommendation letters, good standing letters, graduation attestations, CA State PAB forms, and official correspondence.
4. Assist with annual development and maintenance of MSPAS Student, Clinical, and Preceptor Handbooks; update all program forms and documents.
5. Maintain and organize all program digital files, including student, faculty, committee, syllabi, budget, and agreement files; ensure ARC-PA compliance.
6. Attend monthly MSPAS Program meetings; prepare agendas, take and distribute minutes, and archive finalized minutes per accreditation requirements. Assist with other meetings as needed.
7. Serve as liaison to campus offices:
Admissions, Registrar, Academic Affairs, Student Services, Financial Aid, Marketing, Facilities, Events Management, and IT.
** Event Planning, Scheduling & Calendar Management
** 1.
Manage all MSPAS calendars including cohort student calendars, faculty/staff out-of-office, and student worker calendar; maintain cohort planners with the Director of Curriculum and Assessment.
2.
At the start of each academic year, map the full schedule with the Program Director including the reservation of rooms for classes, exams, meetings, and events.
3.
Plan and execute MSPAS Interview Days: prepare interview materials, develop interview groups, manage logistics and catering, host the events, and support maintenance of applicant databases as needed.
4.
Plan and execute New Student Orientation: develop agenda with Program Director, invite speakers, coordinate headshots, and manage equipment ordering and distribution.
5.
Plan and execute the White Coat Ceremony: coordinate venues, hire photographer and AV services, produce the program, distribute save-the-dates, and recruit and train student volunteers.
6.
Plan and execute Faculty/Staff Retreats with the Program Director, including venue reservations, catering, and agenda development. Take accurate minutes at the retreat for accreditation purposes.
7.
Support the End of Program celebration and University…