Administrative Specialist - Public Works

Administrative Specialist

Public Works Department

$29.04 - $33.62 per hour - depending upon experience

Temporary/Part-Time/No Benefits

(May not exceed 1,000 hours worked in a fiscal year July 1 - June 30)

Final date to receive applications:
Friday, September 11, 2026, at 5:00 p.m.

San Rafael’s Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.

This initiative recognizes the interconnectedness of the customer and employee experience.

The City of San Rafael is looking for a part-time Administrative Specialist to join our team in the Public Works Department (20-30 hours per week), Continued appointment in these positions is contingent upon funding and job performance. This is a temporary "at will" position. The individual in this position may not work more than 1,000 hours in a fiscal year (July 1 thru June 30).

The Public Works Department maintains the City’s public infrastructure, streets, roads, parks, facilities as well as traffic programs and land development throughout the City. The Administration Division supports all aspects of the department in directly responding to the public, accounts payable, and managing public communications and outreach.

• Coordinate the City's Sidewalk Repair Program
• Assisting with the City's asset management data collection and entry
• Answering calls, online messages from the public
• Accounts payable, including invoice processing and sorting
• File management relating to claims, safety reports, public records requests
• Assisting with the department's social media and other outreach efforts
• Creating promotional graphics and flyers
• Data entry as needed
• Updating website
• Other duties as assigned

• Graduation from a Bachelor-degree program preferred
• Some related professional work experience preferred
• Position is 100% in person at the Public Works Department (111 Morphew Street, San Rafael)
• Bi-lingual with Spanish speaking capability preferred
• Must possess a valid California Driver’s License

The City of San Rafael will make reasonable accommodation to accommodate disabled applicants. If you have a disability for which you require accommodation, please contact us at  before the next test date. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodation must be requested by the applicant.