Contract Administrator

Contracts & Procurement Operations Associate

Location:

San Rafael, CA – Hybrid, onsite Tuesday & Thursday

Assignment: 1-year W2 contract with potential to extend or convert

Pay Rate: 45/hour

Position Overview

We are seeking a detail-oriented Contracts & Procurement Operations Associate to support contract administration, procurement, vendor management, compliance, and general business operations. This individual will manage high-volume contract and purchasing workflows while partnering with internal teams, Procurement, Finance, Legal, and external vendors.

Key Responsibilities

• Manage a high volume of contracts from initial submission through review, tracking, approval, and final signature.
• Create and track purchase requisitions through financial approval and PO creation.
• Process contracting and procurement requests using SAP/Ariba and Coupa/Spend Source.
• Draft and route NDAs, Statements/Scopes of Work (SOWs), and Change Orders.
• Research vendor status and coordinate new supplier onboarding and vendor updates.
• Coordinate workflows between business teams, Procurement, Finance, Legal, and external vendors.
• Track contracts, requisitions, and related requests to ensure timely completion.
• Maintain accurate documentation and support compliance and audit-readiness activities.
• Identify opportunities to streamline processes and improve operational efficiency.
• Build strong working relationships with internal stakeholders and external vendors.

Required Qualifications

• 2+ years of experience using SAP/Ariba and Coupa/Spend Source.
• Experience managing high-volume, end-to-end contract workflows, ideally 100+ contracts per month.
• Experience with requisitions, purchase orders, and vendor/supplier processes.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Ability to independently navigate complex processes, troubleshoot issues, and drive tasks to resolution.
• Strong written, verbal, interpersonal, and customer service skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Preferred Qualifications

• Experience in biotech, pharmaceutical, medical device, legal, or another regulated or contract-intensive industry.
• Experience supporting compliance, vendor management, or operational processes.
• Familiarity with SpringCM.
• Experience with process improvement, automation, or digital transformation initiatives.
• Familiarity with AI-enabled productivity tools such as Microsoft Copilot or ChatGPT.