2025 MVFF Donor Support Associate
Listed on 2026-08-05
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Entertainment & Gaming
Event Management & Planning, Customer Service Rep, Event Staff/ Venue Crew
2026 Mill Valley Film Festival
Development Associate
Location:
San Rafael, CA (15 minutes North of the Golden Gate Bridge)
Status:
Seasonal - hybrid
Dates:
August 10 - Oct 16, 2026 (10 weeks)
Salary: $10,000 ($25.00/hour)
About Mill Valley Film Festival:
Founded in 1978, the Mill Valley Film Festival is a world-renowned 11-day event held every
October, screening over 150 innovative US and international films for over 40,000 attendees.
MVFF has a stellar reputation as a filmmakers' festival with a high-profile, prestigious,
non-competitive environment celebrating the best in independent and world cinema in gorgeous
Northern California.
About the Job:
The Development Associate will work on in-kind sponsor partnerships and to coordinate the
implementation of many of the sponsor activations at festival venues and events. The
Development Associate is a direct liaison between Development and the various CAFILM
departments (Operations, Marketing, Programming, and Events), reports to the Associate
Director of Institutional Giving, and works within the Development Department.
Responsibilities:
● Securing lounge and event sponsors, including working with the Associate Director of
Institutional Giving on sending & creating agreements.
● Securing VIP gift bag items in coordination with the Associate Director of Institutional
Giving.
● Coordinate VIP gift bag stuffing and distribution with the MVFF Operations team.
● Assist the Associate Director of Institutional Giving to get signatures on outstanding
LOAs for In-Kind & Events sponsors.
● Cross Checking with MVFF Marketing team on new/updated logos & on-screen ads
for what is outstanding.
● Cross Checking Sponsorship database - overarching project to ensure all data is
accurate: ticket numbers for all big nights; logo vs. line recognition; on screen ads;
contact info cross checking
● Cross Checking MVFF Eblast and MVFF Ad sponsor logo rotations.
● Assist in proofing websites, slideshows and ads.
● Cross Checking & Sending Sponsor Membership Comp List to CAFILM Membership
team.
● Assist the Associate Director of Institutional Giving in sending ticket voucher codes to
all sponsors, along with approved instructions on ticketing for this year from Ops/Box
Office
● Assist the Associate Director of Institutional Giving in sending customized Ticket
Packages to select Sponsors, with Sponsored film, & Opening/Closing via email.
● Ensuring that all documents go on the CAFILM server properly.
● Assisting with on-site sponsor Activations, including in-theater, lounge, and events.
● Assisting with sponsor greeting & seating at film premieres and events, including
watching sponsor reserved seats
● Support reserved seating at all venues
● Provide responsive customer service for sponsors, donors and special guests in
person, phone and email
● Process ticket requests for sponsors, donors and special guests in internal ticket
request form (ITRF)
● Coordinate any mailings for the Development department
● Collaborate with other departments for on-site signage and event needs
● Support special events (invitations, rsvp's, guest lists, etc)
● Keep sponsors and donors abreast of timely renewal information and festival updates
● Any additional administrative tasks, as required
● Create a wonderful MVFF experience for the sponsors and donors
● Assisting sponsors with any ticket questions, fulfillment, reserved seating, and helping
with solutions.
● Assist with striking and wrapping sponsor activations during & post-festival.
● Assisting with sponsor 'Thank Yous' & wrap post-festival.
● Assist with administration of post-event sponsor survey.
● Collaborate with the team and assist with other Development Department requests, as
needed
● Being really awesome to work with :)
Our ideal candidate has:
● Project management experience.
● Superb organizational, communication, and administrative skills
● Detailed, disciplined, and thorough. You have a professional appearance and
demeanor with a great attitude
● The ability to maintain graceful and positive communications under pressure.
● Strong computer skills, with thorough knowledge of Excel, Word, File Maker Pro,
Google Apps, Airtable, Slack, Raiser's Edge
● Strong managerial and leadership skills
●…
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