Senior Accounting Assistant; Contingent – Office of Finance – Health and Human Services Department

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people  I work for the County of Marin.  Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.

The Senior Accounting Assistant (Contingent) is assigned to the Centralized Billing Unit in the Health and Human Services (HHS) Office of Finance. This position supports Behavioral Health and Recovery Services (BHRS) and is part of a collaborative team responsible for processing complex billing and financial transactions in support of behavioral health services provided to the community.

The Senior Accounting Assistant works with the Billing Team to perform a high volume of medical claims processing for services billed to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliations.

This position regularly works with sensitive financial and client information and requires professionalism, strong customer service skills, and the ability to work collaboratively with staff, providers, and clients.

There is currently one (1) full-time temporary/contingent vacancy in the HHS Office of Finance, Centralized Billing Unit, serving Behavioral Health and Recovery Services.

Our highly qualified candidate has experience working in a medical administrative billing, accounting, or financial support environment with at least one year of experience in medical billing and reimbursement. They have experience in processing and following up on medical claims with governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports.

The highly qualified candidate is able to manage a high volume of work while maintaining accuracy and meeting deadlines. They demonstrate strong customer service skills and work effectively both independently and collaboratively with staff, providers, and clients.

Experience using practice management software, electronic health record software and the Microsoft Office Suite – particularly Excel and Word – is preferred. Administrative support and Behavioral Health experience are also desirable.

Experience using Smart Care is highly desirable, but not required.

Knowledge of:

• Principles and practices of financial and accounting document processing and record keeping.
• Principles and practices of auditing and reconciling a variety of financial documents and records.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, spreadsheet and database applications.
• Standard office practices and procedures, including the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

Ability to:

• Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work.
• Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review, audit and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems.
• Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings. Provide lead direction to staff on a day-to-day or project basis.
• Organize own work, setting priorities and meeting critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related…