CW Accounts Payable Analyst; Temporary

Contract Role
- Hybrid Position
- San Rafael on Tuesdays and Thursdays

Must have SAP/Ariba.

• AP Email Inbox:
  • Wholly owns AP inbox and reviews each email thoroughly
  • Respond to all general inquiries and only delegate emails to the respective analyst if:
  • The email is a response in a thread between the sender and analyst
  • The email is a complex inquiry that requires a higher-level response
• Mitigate Escalations:
  • Review each email and alert the appropriate team member should it appear that it's moving in the direction of escalation. If something is clearly escalating, alert Sr. Manager for visibility.
  • If an email is unable to be answered in a timely fashion, an acknowledgement will be provided to the sender to assure them that their email is being addressed, but there may be a delay due to (insert brief description of reason).
• Physical Mail:
  • Scan invoices to processing team
  • Review statements to determine whether necessary to distribute to respective analyst or not
  • Reach out to suppliers sending physical mail and request that invoices/statements solely be emailed to AP to reduce duplicate efforts and waste consumption
• A/P Floater:
  • Backup to analysts when they are out of the office.
• Financial Disclosures & Escheats Audits:
  • Support per Regulatory team requests; review findings with Sr. AP Manager upon completion
  • Escheats audit fulfillment; align with tax team if/when request is received
• Invoice Entries:
  • Refunds, credit/debit notes, disbursement requests, tax payments, etc. as instructed by AP Sr. Associate

Note:

This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer / Veterans / Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.