Development Coordinator

Part-time (30 hours per week) Regular Non-Exempt Employee

Reports to

Executive Director

Rooted in the mission of providing evidence-based treatment, resilience education, and peer support, the First Responder Support Network (FRSN) empowers first responders and their families to thrive in their daily lives. Founded nearly 25 years ago as the West Coast Post-Trauma Retreat (WCPR), FRSN has served more than 2,300 first responders and their families impacted by on-the-job trauma and critical incident stress, often compounded after years of service to their communities, through its six-day retreats and trauma-informed programs.

The Significant Others and Spouses (SOS) program provides wraparound support to current or former partners, and widows of first responders. Along with FRSN’s Northern California base, retreats are offered in Washington, Oregon, Indiana, and Kansas. FRSN provides basic and advanced peer support trainings, as well as clinical and chaplain training opportunities. FRSN’s programs have become a nationally respected model of healing and hope.

The Development Coordinator supports FRSN’s fundraising, events, donor stewardship, sponsorship, and grants administration activities to help achieve annual revenue goals. This position oversees the operational execution of development campaigns, donor tracking, events logistics, and grant coordination in partnership with the contracted grant writer.

• Support development and implementation of annual fundraising campaigns, appeals, and stewardship activities.
• Maintain accurate donor records and reporting in Salesforce or designated CRM.
• Prepare donor acknowledgement letters, stewardship communications, and recognition tracking.
• Assist with major donor, corporate sponsor, foundation, and board ambassador outreach coordination.

• Coordinate logistics for fundraising events, including annual gala and quarterly donor events.
• Manage event registration systems, ticketing coordination, and post-event reporting.
• Assist in the procurement of auction items and coordinate silent and live auctions during events.
• Support sponsorship outreach tracking, materials distribution, and fulfillment of sponsor benefits.

• Coordinate grant calendar, deadlines, and reporting requirements.
• Work collaboratively with contracted grant writer to gather program data, budgets, and supporting materials.
• Track grant submissions, awards, reporting timelines, and compliance documentation.

• Assist in the development and implementation of the Annual Development Plan and track results towards stated goals.
• Prepare monthly development metrics and campaign tracking reports.
• Assist with Development Committee materials and meeting preparation, and tracking follow up items.
• Maintain organized digital development files and donor documentation.

• Attend staff meetings
• Attend regular check-in meetings with Executive Director and Development Committee
• Collaborate with other staff members as needed
• Adhere to all FRSN policies, HIPAA, and other pertinent regulations
• Other duties as may be assigned by the Executive Director

• Bachelor’s or Associate's degree or equivalent experience.
• 3+ years of nonprofit development, fundraising, events or a combination of this experience.
• Experience working with donor databases or CRM systems.
• Highly proficient computer skills including Google Workspace, online communication and collaboration tools, and fundraising/event applications.
• Excellent written, interpersonal, and customer-service communication skills.
• Demonstrated ability to build, cultivate, and maintain strong relationships with prospective and existing donors, sponsors, and community partners.
• Strong organizational and project coordination skills.
• Excellent attention to detail.
• Exceptional self-motivation and good judgment.
• Understanding of confidentiality issues and ability to use good judgement to maintain donor confidentiality.
• Ability to work independently and within a team.
• Passion for FRSN's mission and working within a remote mission-driven team.

Occasional travel for meetings and…