Auction Gallery Operations Assistant

Auction Gallery Operations Assistant

Fine Estate Inc. | San Rafael, CA

Full-Time | Monday–Friday, 9:00 AM–5:00 PM
$24–$28 per hour (DOE)

For over 30 years, we've helped clients buy and sell exceptional art, antiques, jewelry, furniture, and historical objects throughout the Bay Area. From rare paintings and estate jewelry to centuries-old collectibles, you'll have the opportunity to work with remarkable pieces while learning from experienced professionals in a fascinating industry.

We're looking for an organized, dependable, and customer-focused
Auction Gallery Operations Assistant to support our auction house. This is more than a typical office position, it's an opportunity to build valuable skills while working with one-of-a-kind objects and helping clients through every stage of the auction and consignment process.

No auction experience is necessary. We provide paid training and are looking for someone who is eager to learn, enjoys working with people, and takes pride in being organized and detail-oriented.

• Enter and maintain inventory records accurately
• Communicate with clients by phone, email, and in person
• Utilize Google Workspace
• Organize digital and physical files
• Process customer payments and handle cash transactions
• Prepare auction and gallery inventory
• Maintain spreadsheets and reports using Google Sheets
• Learn and utilize AI tools to improve office efficiency
• Support the daily operations of both the auction house and retail gallery

• Strong organizational skills and attention to detail
• Friendly, professional customer service skills
• Comfortable using computers and learning new technology
• Experience with Google Workspace and basic spreadsheet skills
• Interest in art, antiques, design, history, jewelry, and collectibles
• Dependable, positive, and eager to learn
• Ability to lift and move items weighing up to 50 pounds

• Monday through Friday, 9:00 AM–5:00 PM
• No evenings or Saturdays
• One Sunday each month is required to assist with our live auction

• $24–$28 per hour, depending on experience
• Paid training
• Kaiser health insurance available
• Five paid holidays
• Five paid sick days
• Two weeks paid vacation
• Employee commission opportunities through both our auction and retail consignment businesses
• Long-term opportunities for growth within an established company

This is a chance to work somewhere unlike a traditional office. You'll help bring remarkable collections to market, meet interesting people, and learn about fine art, antiques, jewelry, and historic objects that most people only see in museums or private collections.

If you appreciate craftsmanship, history, and the stories behind exceptional objects, and enjoy providing outstanding customer service, we'd love to hear from you.

Fine Estate Inc. is proud to be an Equal Opportunity Employer. We are committed to creating a welcoming, inclusive, and respectful workplace where every team member is valued. We encourage qualified applicants of all backgrounds and experiences to apply.