Accounts Payable Clerk

Accounts Payable Clerk

We are looking for an accounts payable clerk to support a busy construction organization in San Ramon, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a high-volume invoice environment and can maintain accuracy while handling recurring utility payments across multiple locations. The person in this role will contribute to timely payment processing, month-end support, and vendor record maintenance while working with tools such as Meta viewer and Oracle JD Edwards Enterprise One.

Responsibilities:

• Handle a large weekly flow of accounts payable transactions, including utility invoices for numerous communities, while ensuring timely and precise processing.
• Review, code, and route invoices correctly using established cost centers and utility-related cost codes before submission for payment.
• Use Meta viewer to support invoice intake, validate populated fields, and confirm payment data is accurate prior to processing.
• Prepare check requests, organize payment documentation, and coordinate check distribution and mailing activities.
• Assemble the weekly payment register, verify supporting details, and route it for approval before final processing.
• Assist with light journal entry work during month-end close, including basic debit and credit activity tied to accounts payable.
• Maintain vendor records by setting up new suppliers, updating files, and organizing invoice documentation for audit readiness.
• Investigate past-due balances, resolve payment discrepancies, and communicate with internal partners or vendors to clear outstanding issues.
• Monitor utility account transfers or service cutoffs related to closed homes and ensure changes are processed without delay.
• Manage open payables, void activity, and related recordkeeping while meeting weekly deadlines and month-end timelines.