Accounts Payable Clerk

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support daily invoice and payment operations in California. This role is ideal for someone who can manage high-volume payable activity, maintain accurate records, and partner effectively with internal teams and vendors. The position plays an important part in ensuring timely payments, reliable reporting, and strong compliance with established accounting procedures.

Responsibilities:

• Process day-to-day accounts payable transactions, ensuring invoices are reviewed, coded, and entered accurately into the accounting system.
• Reconcile vendor invoices against purchase orders and confirm that supporting documentation and approvals are complete before payment.
• Coordinate recurring payment cycles, including weekly check runs, and help maintain an organized schedule for disbursements.
• Maintain accounts payable files and vendor records, verify vendor statements, and assist with setting up new suppliers as needed.
• Generate reports to support month-end close activities, including aging reviews, hold lists, and other payable-related analysis.
• Respond to questions from vendors and internal stakeholders, research discrepancies, and resolve payment or account issues in a timely manner.
• Monitor compliance-related items such as lien waivers and trade insurance documentation, following up when additional information is required.
• Contribute to cash flow forecasting and accrual support by providing weekly and monthly estimates of expected expenditures.
• Partner with accounting and finance teams on audit preparation, ad hoc analysis, and cross-functional projects that support operational and financial reporting.