Project Coordinator, Care Coordination

Hill Physicians Medical Group

Posted Feb 26

Full-time

San Ramon

Entry (0-2 yrs)

Hill Physicians has much to offer prospective employees. We’re regularly recognized as one of the “Best Places to Work in the Bay Area” and have been recognized as one of the “Healthiest Places to Work in the Bay Area.” When you join our team, you’re making a great choice for your professional career and your personal satisfaction.

At Pri Med, your uniqueness is valued, celebrated, encouraged, supported, and embraced. Whatever your relationship with Hill Physicians, we welcome ALL that you are. We value and respect your race, ethnicity, gender identity, sexual orientation, age, religion, disabilities, experiences, perspectives, and other attributes. Our celebration of diversity and foundation of inclusion allows us to leverage our differences and capitalize on our similarities to better serve our communities.

We do it because it’s right!

The project coordinator is responsible for coordinating activities and resources to support the Care Coordination Department with the various inpatient and outpatient programs by providing program and project management/support in collaboration with the management team. The coordinator is also responsible for administrative coordination.

• Provide program and project support which may include all of the following task types: agenda creation, document synthesized meeting minutes, time reporting for project resources, entering project tasks into work plans. Submit, create and track reports and surveys. Prepare reports by collecting, analyzing, and summarizing operational data and trends. Responsible for production reports that monitor department goals. Provide meeting facilitation support and department/program/project repository management.
  
  50%
• Departmental administrative coordination tasks which may include all of the following: creation of departmental tools and processes. Creation and management of various department and project calendars. Manage departmental expenses reporting, ordering departmental supplies, booking travel and conferences, meeting scheduling and logistic setting. Management of Care Coordination SharePoint site. 30%
• Develop polished presentations, spreadsheets and process flow documentation. 10%
• Create and manage work plans for small projects. 10%

• Act as point person to assist management by triaging calls and inquiries.
• Maintain client privacy, safety, confidentiality, and advocacy while adhering to ethical, legal, regulatory and accreditation standards.
• Maintain department procedure/policy standards with regard to turnaround time, etc.

• Bachelor’s degree in Clinical Field, Health Administration, Management Information Systems, Business Administration, Communications, or related field, or equivalent experience
• Minimum of 3 years of health care experience and/or project management experience
• Advanced skills in MS Excel, Word, PowerPoint.
• Certificate in Project Management or coursework in Project Management desirable.
• Experience using MS Project and MS Visio
• Excellent problem-solving skills
• Results-oriented
• Self-directed
• Ability to work independently and exercise good judgment.
• Strong communication skills both verbal and written
• Ability to develop strong working relationships with cross-departmental teams.
• Experience working with cross functional teams while supporting multiple projects simultaneously

Does this position have direct reports? No

Does this position indirectly oversee another person’s work? No

Sedentary (Sedentary/Light/Medium)

• Climbing – Rarely
• Stooping and/or crawling – Rarely
• Kneeling/crouching – Rarely
• Reaching – Rarely
• Fingering – Often
• Talking – Often
• Hearing – Often
• Near Vision – Often
• Far Vision – Rarely

• Office equipment – Often
• Personal vehicles – Rarely

Compensation: $70,304.00 to $80,320.00 annual

Pri Med Hill Physicians is an equal opportunity employer

San Ramon, Stockton or Sacramento office locations - Hybrid schedule

Hill Physicians Medical Group