Office Manager Palo Alto, CA

Office Manager

We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This long-term contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture.

Responsibilities:

• Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively.
• Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies.
• Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment.
• Arrange meal service for the office, including regular lunch coordination and weekly catered events.
• Administer workplace and guest entry by supporting badge access and managing visitor check-in needs.
• Partner with external service providers and building contacts to resolve facility issues and support office-related requests.
• Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression.
• Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings.
• Work closely with colleagues across other office locations and internal departments to align workplace support and communication.
• Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.