Office Administrator

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Full Time San Ramon, CA, US

5 days ago Requisition

Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we’re no strangers to the homebuilding industry. We are a multi-disciplinary development company with divisions in Northern California, Central California, Southern California, Colorado and Washington! Since our beginning, we have always strived to set ourselves apart from other builders.

We do this by looking ahead. We make sure that the products we are providing are the best for our home buyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach every one of these criteria.

This people-facing role oversees operations across the organization’s office. Trumark’s Nor Cal Office Administrator sets the tone for the company both internally and externally. The person that will thrive in this role must enjoy interacting with the team. The role involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with HR and new-hire onboarding tasks.

• Maintaining overall tidiness and organization of the office
• Welcoming visitors and providing them with general support
• Compose professional Division-wide emails announcing new hires, promotions, and other Division announcements.
• Answering phones and directing them to the appropriate party
• Sorting and dispersing of mail.
• Creating Fed Ex labels for overnight shipments
• Coordinating office events and facilitate catering
• Setting up meetings in conference room via Zoom
• Managing inventory of all office supplies and completing orders for necessary items
• Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
• Work closely with IT in tracking of service requests and follow up on status until completion
• Working with property management company of building for any maintenance requests/parking
• Manage copier leases and correspond with account manager for printing supplies and maintenance
• Coordinate catering/food orders for frame walks out at jobsites
• Work with storage company on pick up or drop off of file/boxes
• Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
• Provide support for all departments when needed
  • Support Operations, Sales and Marketing, and other departments as needed for data entry and electronic file storage, and special projects.

• Demonstrates a commitment to the Trumark Company Culture and Core Competencies.
• Developsandmaintainsrespectandharmonywithall Employee and Management .
• Develops and maintains excellent working relationships with Team Members, Vendors, and Consultants
• Exercises initiative, great communication skills, customer service, and organization
• Solvesproblemsbyusinggoodjudgmentbaseduponknowledge, experience, and common sense.

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to multi-task and function well in a high-paced and at times stressful environment.
• Basic understanding…