Marketing Coordinator

Position: Marketing Coordinator

Hiring Event: Thursday, March 26th, 10:00am–2:00pm, Ivy Park at San Ramon, 9199 Fircrest Ln, San Ramon, CA 94583. Please apply online before arriving. Prior experience is not required; we will train. Pay Range: $26.00.

Oakmont Management Group, based in Irvine, California, manages senior living communities under the Oakmont Senior Living and Ivy Living brands. We strive to create a family atmosphere with care and excellence.

The Marketing Coordinator is responsible for assisting the Marketing Department in handling all administrative tasks, including organizing events; handling all telephone, walk‑in, and inbound mail inquiries; touring qualifying prospects, and assisting with resident move‑ins as needed.

• Maintain a thorough knowledge of the property’s products and services to accurately represent the property to referral sources and prospects.
• Walk the community tour route at the start of each day to ensure the community is ready for daily tours.
• Give community tours as a backup to the Marketing Department.
• Handle all inbound telephone, walk‑in, and mail inquiries, including completing the inquiry information card, maintaining the ups list, entering new inquiry information into the marketing database, and following up with all correspondence as directed.
• Qualify prospects, convert qualified prospects to tours, and convert tours to deposits using the sales process, as needed.
• Organize, plan, and manage all marketing events staying within the approved budget.
• Actively attend and participate in resident, family inquiry, and referral source special events held both inside and outside the community.
• Serve as a liaison for residents and family members new to the community, ensuring a smooth transition to their new home.
• Complete and accurately follow a new move‑in checklist.

• Able to be flexible, adapt and respond to change, make decisions in stressful situations, and prioritize tasks and projects.
• Able to process information and apply common sense to follow and carry out written or oral instructions.
• Able to analyze, solve, and respond to problems or concerns.
• Able to count and perform moderately complex math problems.
• Highly motivated and able to work independently.
• Able to obtain and maintain a valid first‑aid certification.
• Must pass a criminal background check and health screening tests, including physical and TB tests.
• May be required to vaccinate, participate in daily screening, surveillance testing, and wear personal protective equipment to prevent the spread of communicable diseases, per regulatory guidelines.

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company‑Paid Life Insurance
• Team Member Discount Program (Life Mart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Tuition Reimbursement
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

Oakmont Management Group is an Equal Opportunity Employer.