Principal's Administrative Assistant-Early Childhood Education Center

Administrative Assistant

Position available for the  school year

Site:
Early Childhood Education Center

1701 Park Road

Sand Springs, Oklahoma 74063

Supervisor:
Building Principal, Lisa Banks

Evaluation:
Annually by Site Principal

Contract:

202 days, 7.5 hours

Status:
Exempt

Under the supervision of the Principal, provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising, and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates communications and information flow for the Principal.

• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively, and recommends action as appropriate.

• Compiles information and prepares and maintains various records and reports related to assigned activities.

• Inputs various information into an assigned system; assures input and output data accuracy.

• Maintains confidentiality of various aspects of school operations, including sensitive and personal information.

• Performs secretarial work, including typing and word processing, proofreading, filing, recording information, and processing and distributing correspondence.

• Provides training and work direction to assigned office personnel, organizes and expedites the workflow of the school site, and offers guidance and advice to other school personnel as needed.

• Updates absence and timesheet information for assigned personnel.

• Serves as a significant program information resource person and liaison between schools, departments, the District office, and other locations; disseminates accurate and timely information and direction to students, parents, staff, and visitors.

• Assists with registration duties as needed.

• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns.

• Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for the administrator and staff.

• Establishes, maintains, and assures proper use of confidential files, including student, personnel, and payroll records.

• Secures substitutes to assure adequate coverage for the school site; orients substitute personnel and provides keys and pertinent information.

• Performs assigned financial duties and maintains assigned financial records, school budgets, and site accounts.

• Prepares and submits purchase and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.

• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District, or assigned area; types and composes various materials from verbal or written instruction.

• Attends and participates in assigned meetings and training; prepares minutes from notes as required.

• Updates and maintains multiple calendars as assigned; organizes appointments and meetings, and arranges for school visitations and facility use.

• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.

• Answers questions and resolves situations involving students, parents, the public, location staff, and District personnel through knowledge of school policies and general District rules and regulations.

• Administers first aid, provides health office coverage, and dispenses approved medication to students in accordance with the organizational policy as assigned.

• Tracks and orders assigned school supplies according to…