District Receptionist - Sand Springs Public Schools 2026-2027

District Receptionist
- Sand Springs Public Schools

Sand Springs Public Schools Administration Building
- Sand Springs, Oklahoma Open in Google Maps

Job : 5878063

Final date to receive applications: Posted until filled

Posted: Aug 10, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position for the  school year

Title: Sand Springs Public Schools District Administrative Receptionist

Location: 11 West Broadway Sand Springs, OK 74063 Sandites.org

Job Description: The District Administrative Receptionist is responsible for greeting all visitors courteously, determining their needs, checking for appointments, and directing them to the proper person/area. The receptionist is also responsible for answering the telephone, taking messages, directing calls appropriately, keeping assigned records, typing correspondence as needed, keeping a pleasant office atmosphere, and allowing visitors to enter a secure area. This individual will also be responsible for Frontline Management (employee attendance) and Substitutes (applications and management).

Days/

Hours:

250 days a year/7.5 hours daily (full-time)

Benefits: Paid Full-Time Benefits, Five Days of Vacation (First Year), Accumulative Sick Leave Days (1 per contracted month of work), Option for Teacher Retirement Benefits

Status: Non-Exempt

Reports to: Assistant Superintendent of Human Resources, Kristin Arnold

Evaluation: Annually

Position Type: Full-Time

Salary: $15 to $19 Per Hour

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
• Organizational Skills
• Experience dealing with difficult people or situations
• Technology Skills (Google, Email, phones, faxes, Electronic Mail machine, iPad usage, Etc.)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• High School Diploma or equivalent

This position serves as the district receptionist for Sand Springs Public Schools and is responsible for welcoming all stakeholders into a secure environment. It is also accountable for confidential records regarding FMLA, Workers' Compensation, and other sensitive information and documents.

• Maintains SSPS Employee attendance and records/creates the OKSDE report for teacher attendance
• Assists with maintaining all records and documentation involving Workers' Compensation/Main Contact for Workers' Compensation
• Assists with maintaining all records and documentation involving FMLA/Main Contact for Family Medical Leave Act
• Sorts and distributes all school and Federal mail (including deliveries of boxes).
• Maintains and updates the District extension list (Phones)
• Maintains and utilizes the security maintenance system to assist visitors' access to various departments throughout the building (using a district device- iPad)
• Establishes, maintains, and processes records
• Processes and maintains assignments for substitutes at all SSPS sites
• Assists with yearly contracts for substitutes
• Secures coverage when away from the office or on days off
• Keeps a record of new employees, resignations, and retirements for attendance purposes
• Works closely with site administrative assistants for accurate records
• Communicates with employees, supervisors, and administrative assistants for clarification
• Runs quarterly reports in Frontline Absentee Management for the SDE Accreditation Officer and Administration
• Greets and assists any visitor, student, or teacher politely and efficiently.
• Monitors the front entrance for access to the building
• Politely answers the telephone and takes appropriate messages
• Assists visitors and others to the right areas in the building
• Assists substitutes with the application process
• Processes substitutes into the SSPS system
• Calculates pay for substitutes for SSPS Payroll
• Assists with the preparation of CAP billing
• Manages a Pro Card (credit card) for Identigo background checks
• Maintains annual district inventory
• Point of contact for office supply vendors, district purchasing, and billing
• Other duties as assigned

• Computer literate
• Ability to follow all district policies and procedures
• Ability to work independently, displaying initiative and enthusiasm for the tasks being done
• Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators
• Ability to work without supervision and work as a team player
• Ability to document records accurately
• Ability to manage confidential information in a manner that respects students, families, and employees
• Ability to listen effectively

• Ability to read and interpret general written instructions in the English language
• Ability to effectively communicate with supervisor, school personnel, and co-workers

• Ability to perform essential math functions such as addition and subtraction

• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to define problems, collect data, establish…