Principal's Administrative Assistant-Limestone Technology Academy

Applications will be accepted beginning
Tuesday, September 1, 2026 12:00 AM
(Central Standard Time)

Job Description

Position available for the  school year

Position:Administrative Assistant

Site: Limestone Technology Academy

Sand Springs, Oklahoma 74063

Evaluation:Annually by Site Principal

Contract:200 days, 7.5 hours

Status:Exempt

POSITION SUMMARY

Under the supervision of the Principal, provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising, and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates communications and information flow for the Principal.
• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively, and recommends action as appropriate.
• Compiles information and prepares and maintains various records and reports related to assigned activities.
• Inputs various information into an assigned system; assures input and output data accuracy.
• Maintains confidentiality of various aspects of school operations, including sensitive and personal information.
• Performs secretarial work, including typing and word processing, proofreading, filing, recording information, and processing and distributing correspondence.
• Provides training and work direction to assigned office personnel, organizes and expedites the workflow of the school site, and offers guidance and advice to other school personnel as needed.
• Updates absence and timesheet information for assigned personnel.
• Serves as a significant program information resource person and liaison between schools, departments, the District office, and other locations; disseminates accurate and timely information and direction to students, parents, staff, and visitors.
• Assists with registration duties as needed.
• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns.
• Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for the administrator and staff.
• Establishes, maintains, and assures proper use of confidential files, including student, personnel, and payroll records.
• Secures substitutes to assure adequate coverage for the school site; orients substitute personnel and provides keys and pertinent information.
• Performs assigned financial duties and maintains assigned financial records, school budgets, and site accounts.
• Prepares and submits purchase and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District, or assigned area; types and composes various materials from verbal or written instruction.
• Attends and participates in assigned meetings and training; prepares minutes from notes as required.
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings, and arranges for school visitations and facility use.
• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
• Answers questions and resolves situations involving students, parents, the public, location staff, and District personnel through knowledge of school policies and general District rules and regulations.
• Administers first aid, provides health office coverage, and dispenses approved medication to students in accordance with the organizational policy as assigned.
• Tracks and orders assigned school supplies according to established procedures and ensures appropriate supplies are maintained.
• Operates a variety of office equipment, including a copier, fax machine, two-way radio, computer, and assigned software
• Other duties as assigned.

QUALIFICATIONS

• Organizational operations, policies, and objectives.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Modern office practices, procedures, and equipment.
• Operation of a computer and assigned software.
• Principles of providing training and work direction.
• Interpersonal skills using tact, patience, and courtesy.
• Oral and written communication skills.

ABILITY TO:

• Perform various clerical and secretarial duties to relieve the Principal of administrative and clerical detail.
• Learn school organization, operations,…