Conveyancing Secretary

Responsibilities

• Taking bond instructions including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of documents and despatching documents to clients
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions would be advantageous
• Preparing files accurately and according to specifications
• Administering and organizing the bond practice
• Attending to lodgements and registrations of all conveyancing matters
• Attending to all the finances related to the bond transactions
• Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
• Conducting property, person and company searches
• Running and administrating own portfolio
• FICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)

• Matric essential. Legal secretary / conveyancing qualification advantageous. 6+ years experience as a conveyancing secretary.
• Microsoft Office Suite programmes, more specifically MSWord.
• Experience with Investec, Nedbank and Standard Bank required.
• In‑depth knowledge of conveyancing software/systems such as:
  Lexis Convey, Lotus Notes, Web Convey E4 (portal‑based) and Windeed. Basic knowledge on Aderant Expert (CMS) accounting system.