Personal Assistant

Hello… an exciting new opportunity has become available in our Company Secretariat Division.We are looking to recruit a Personal Assistant.

Job Advert Summary:

• Are you a highly organised, proactive professional who thrives in a fast-paced executive environment?
• We are looking for an exceptional Personal Assistant to provide seamless support to the Group Company Secretary & Legal Counsel, ensuring the smooth coordination of executive priorities, stakeholder engagements, board activities, and daily operations.

Why This Role Matters:

• This role is critical in enabling the Group Company Secretary & Legal Counsel to operate efficiently by managing administrative processes, coordinating key meetings and communications, handling confidential information, and maintaining seamless interactions with senior executives, board members, shareholders, and other stakeholders.
• By ensuring effective organisation and support, the role contributes to operational excellence, governance effectiveness, and a positive professional image for the business.

Key Responsibilities:

• Excellent stakeholder Management and ability to communicate at all levels of the Company – Senior Management, Group Executives, Board of Directors and Shareholders.
• Communicate effectively with external and internal stakeholders
• Ensure necessary stationery requirements of executive/manager(s) are met
• Devise and maintain office filing systems to deal efficiently with paper flow
• Organise and store paperwork and electronic documents appropriately
• Attend to general office administration and secretarial duties e.g. emails, filing, taking minutes and general administration responsibilities
• Manage management diaries and ensure that appointments are communicated and confirmed with relevant parties
• Arrange travel and accommodation efficiently for all Managers and Directors.
• Process travel and expenses claims on the Fraxion system & payment requisitions if applicable
• Ensure that required documents, briefing papers, reports and presentations are timeously prepared or available for the executive in preparation for meetings
• Prepare and distribute all documentation according to company standards e.g. reports, packs, agendas, minutes and lists
• Ensure all confidential documents, reports and information is handled appropriately
• Organise internal and external meetings, team building, breakfasts and lunches – arrange venues and catering of a high standard for Board and Shareholder meetings.
• Attend to meetings and functions administrative requirements, such as venues, refreshments, access authorisations, agendas, minute taking and equipment requirements
• Provide general assistance during presentations, workshops and meetings.
• Assist in fielding, monitor and report on complaints to ensure customer satisfaction
• TCF:
  Ensure customers are treated fairly.