Executive Personal Assistant

What we're looking for:

• Minimum 5–8 years' experience as an Executive PA / Executive Assistant supporting senior management, C-suite, or a board
• Relevant diploma or tertiary qualification in Office/Business Administration strongly preferred
• Above-average verbal and written communication skills — confident, articulate, and comfortable representing the executive office at any level
• High-end attention to detail; nothing leaves your desk without being right
• Proven ability to manage multiple competing priorities and multitask under pressure without losing composure or accuracy
• Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint); minute-taking experience essential
• Highly organised, proactive, and able to anticipate needs before being asked
• Unquestionable discretion and trustworthiness when handling sensitive or confidential information
• Polished, professional presentation and gravitas when engaging with executives, clients, and stakeholders
• A valid driver's licence and own reliable transport
• Experience supporting leadership within professional services, financial services, or a consulting environment
• A calm, unflappable nature — you're at your best when things are moving fast
• A stable track record with previous employers rather than frequent job changes
• Project management or Executive Assistant certification (e.g. PMP, PRINCE2, or similar) advantageous

Duties and responsibilities:

• Owning complex diary and calendar management for senior executives, proactively resolving clashes and protecting their time
• Coordinating board and leadership meetings — agendas, packs, minute-taking, and follow-through on action items
• Arranging detailed local and international travel and logistics
• Managing correspondence and acting as a filter and gatekeeper for the executive office
• Handling confidential business, financial, and personal matters with absolute discretion and sound judgement
• Preparing, formatting, and quality-checking documents, reports, and presentations to a polished, client-ready standard
• Liaising confidently and professionally with clients, service providers, and stakeholders at all levels, including board members
• Driving multiple administrative and project work streams simultaneously, tracking deadlines and flagging risks before they become problems
• Supporting basic office and budget administration where required
• Acting as a trusted sounding board and problem-solver for the executive team

Our client, an established consulting firm in the financial and employee benefits services space, is looking for a highly capable, senior-level Executive Personal Assistant to become the right hand to their leadership team. This is a professional, client-facing environment, and the role carries real trust and autonomy — you'll be relied on to run the executive office with minimal oversight, not just keep a diary.

If you've spent the last several years operating at executive level, know how to read a room before you're even in it, and can hold multiple moving parts in your head without dropping any of them — this one's worth a conversation.

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