People and Culture Officer

Main Duties and Responsibilities (JHB and PTA)

Recruitment and Onboarding

• Assist in the recruitment process by posting job openings, reviewing applications, and coordinating interviews.
• Facilitate the onboarding process for new hires, including conducting orientation sessions and ensuring all necessary paperwork is completed.
• Coordinate with hiring managers to ensure a smooth onboarding experience for new employees.
• Assist with offboarding employees, monitoring probation process and period of employee

Employee Records and Compliance

• Maintain accurate and up-to-date employee records, including personal information, employment contracts, and performance evaluations.
• Ensure compliance with local labour laws and regulations, as well as internal policies and procedures.
• Assist in the preparation of HR reports and documents, such as employment contracts and termination letters.

Employee Relations

• Serve as a point of contact for employee inquiries and provide assistance with HR-related issues.
• Support the HR team in handling employee grievances and disciplinary actions.
• Promote a positive and inclusive workplace culture through various HR initiatives and programs.

Training and Development

• Assist in organizing and coordinating employee training sessions and development programs.
• Maintain training records and track employee participation and progress.

Payroll & Benefits and Administration

• Collect and verify payroll inputs (attendance, leaves, overtime)
• Coordinate with payroll/finance teams.
• Administer employee benefits (overtime, leave, bonuses)
• Handle employee queries related to salary and benefits.

Administrative Support

• Help service lines with budget planning, submission, and evaluation for the annual financial review
• Provide administrative support to the HR department, including scheduling meetings, preparing documents, and managing correspondence.
• Maintain HR files and databases, ensuring data accuracy and confidentiality.
• Assist with special HR projects and initiatives as needed.
• Collaborate with management and employees to resolve conflicts, promote positive relations, and reduce turnover
• Sick leave watch list set-up check-ins, loading leave on ESS
• ESS vs Maconomy recon and monthly leave recons