Financial Specialist ; Administrative Job Sandusky area,Ohio USA,Administrative/Clerical

Position: Financial Specialist I (Administrative)

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award‑winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well‑planned community development.

The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!

Under the general direction of the Director of Finance, the Financial Specialist I (Administrative) provides essential administrative and operational support that ensures the smooth functioning of the Finance Department. This position plays a key role in supporting daily office operations, assisting the Director with scheduling, correspondence, and document coordination, and serving as a central point of contact for internal departments and the public.

In addition to administrative responsibilities, the role supports development financing activities by maintaining records, monitoring agreement deliverables, and filing required documents with external agencies. The position also assists with financial processing tasks such as entering requisitions, setting up vendors, maintaining organized records for audit readiness, and ensuring timely, compliant disbursements. Strong organizational skills, attention to detail, and reliable attendance are essential for maintaining efficient workflows and supporting both administrative and financial functions within the department.

ESSENTIAL

FUNCTIONS

Provides administrative support to the Director of Finance including, but not limited to, scheduling meetings and reviewing emails.

Monitors the development financing process and works collaboratively with departments to meet deliverables outlined in the agreement.

Tracks various development fees for compliance with development agreements and confirms fees are properly recorded.

Logs the transactions of the Project Trust Fund.

With the assistance of the Director of Finance, reviews development agreements, resolutions, ordinances, petitions, etc. and identifies deliverables.

Works with the Director of Finance to track city‑owned parcels and ensure appropriate tax‑exempt status.

Adapts processes as new districts or development types are formed.

Maintains a database of records related to development financing.

Files agreements, notices and ordinances with local schools, the county, or state as necessary.

Answers incoming phone calls and assists customers by providing information.

Assists with records retention related to finance, grants, and procurement.

Enters requisitions and sets up vendors in ERP system as needed.

Collaborates across departments to ensure proper coding, approval and audit readiness.

Maintains organized digital and paper records for auditing and reporting purposes.

Ensures timely and accurate disbursement in compliance with City policies.

Serves as backup with sorting mail.

Serves as backup to existing Financial Specialist I (Accounting).

KNOWLEDGE, SKILLS & ABILITIES Knowledge

Standard office procedures.
Office terminology, practices, procedures, and equipment.
Proper English grammar and spelling.
Records management and electronic filing system best practices.
Microsoft Office applications (Outlook, Word, Excel, Publisher, Access, SharePoint, One Note, Teams) and other computer software.
Basic accounting.
Bookkeeping.
Budgeting.
Finance.
City and Department goals and objectives.
City and Department policies and procedures.
Government structure and process.
Budget operations and procedures.
Accounts payable and receivable.
Federal, state, and local laws, codes, and regulations applicable to governmental accounting.
Public accounting and finance practices and principles.
Automated records and information systems, principles, and practices.
Laws and ordinances governing retention and destruction of records.

Skills

Excellent organization, attention to detail, accuracy, time management, and critical thinking…