Project Accounting Administrator

Our client, a national energy solutions firm specializing in Mission Critical Infrastructure, Energy Efficiency, and EV Charging Infrastructure is searching for a Project Accounting Administrator in Sandy Springs, GA to join their team. Led by a team with nearly 30 years of experience, the company develops energy strategies that help organizations power what matters, reduce energy waste, and electrify operations through customized, results-driven strategies.

The Project Accounting Administrator is responsible for financial accounting support activities.

The Project Accounting Administrator is responsible for project setup, document control, project cost and revenue record keeping, billing and administrative closeout of each project in the current accounting system. This position is required to closely interact with the current Accounting Team and Program/Project Manager/Administrator to assist with the financial setup, ongoing financial tasks and financial closeout of each project.

• Base salary of $60,
• 3 weeks PTO
• 11 paid holidays
• Volunteer time off (VTO)
• Office closes the week of Christmas
• Competitive company benefits include healthcare, insurance, and 401(k) plan

• Create and manage project financials once project purchase orders are received.
• Receives Project notification and information from the Project Development Team.
• Set up new project file directory to include internal quote, vendor proposal, customer proposal, customer purchase orders and supporting documents.
• Transfers Project information to our external accounting team to include internal estimate, vendor proposal, customer proposal, customer purchase order.
• Request project number and purchase order for vendor(s) from external accounting team.
• Prepare and send customer Invoices and Change Orders.
• Track contractor change orders and invoices.
• Track and ensure all invoices are paid according to terms and follow up with appropriate customer contact for any collection inquiries.
• Reconcile with OFCI (Owner Furnished Contractor Installed) project management team and external accounting that all customer purchase order line items are invoiced and closed after a project is commissioned. Review of open sales report with project management team and external accounting.
• Create and maintain an accounting cost and revenue ledger for the project.
• Reconcile Project ledger monthly against Open Sales order report with our external accounting team.
• Assists external accounting team in job cost tracking / forecasting / reporting.
• Provide up-to-date reporting and financial statistics on all OFCI orders to include sales volume, cost, unit quantities and upcoming shipments/revenue as needed for COO and OFCI team.
• Creates and maintains customer and vendor account setup
• Prepares and submits vendor on boarding documents.
• Prepares and submits customer on boarding documents.
• Maintains customer and vendor W9s.
• Operates the Notice of Lien process:
  Request and track preliminary notice of lien and/or commencement through the Notice of Lien Process.
• Request and submit liens for customer nonpayment as necessary through the Notice of Lien Process.
• Request Certificates of Insurance and supply company’s COI’s as needed.
• Support the Operations and OFCI team as needed.

• Minimum of 3 to 5 years project administrative accounting experience.
• Project administration experience in a lighting, HVAC, rebate, energy efficiency company a plus.
• Excellent verbal and written communication skills required. Must be able to interact and communicate with individuals at all levels of the Company organization.
• Must be very proficient with a variety of computer software applications including MSWord, Excel, PowerPoint and Adobe.
• Work requires continual attention to detail, consistent accuracy, reliable financial record keeping, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

If your experience matches the description above, submit your resume, and one of our recruiters will be in touch to tell you more about the position…