Full Charge Bookkeeper

RM Biltrite is a leading manufacturer of thermoplastic flooring, rubber matting, industrial rubber sheeting, specialty elastomers, and custom plastic and rubber solutions. Headquartered in Sandy Springs, Georgia, we support a diverse range of industries including automotive, trucking, mining, construction, chemical processing, agriculture, electrical safety, flooring, roofing, and OEM manufacturing. Through a commitment to quality, innovation, and customer service, RM Biltrite delivers high-performance solutions that help our customers succeed.

Position Summary

The Full Charge Bookkeeper is responsible for managing all accounting and financial functions for the company. As the sole member of the accounting department, this position performs the complete accounting cycle, maintains accurate financial records, ensures compliance with applicable regulations, and provides timely financial reporting to management. The ideal candidate is highly organized, detail-oriented, self-motivated, and experienced with Sage 100 ERP.

Essential Duties and Responsibilities

General Accounting

• Maintain the company's general ledger and chart of accounts.
• Perform all day-to-day bookkeeping and accounting functions.
• Record and reconcile all financial transactions.
• Prepare monthly, quarterly, and year-end financial statements.
• Perform month-end and year-end closing procedures.
• Maintain accurate accounting records and supporting documentation.

Accounts Payable

• Process vendor invoices and expense reports.
• Verify invoice accuracy and obtain necessary approvals.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and W-9 documentation.
• Prepare annual 1099 filings.

Accounts Receivable

• Record customer payments.
• Monitor aging reports and collections.
• Reconcile customer accounts and resolve billing issues.

Cash Management

• Manage daily cash receipts and disbursements.
• Perform monthly bank and credit card reconciliations.
• Monitor cash flow and maintain cash forecasts.

Payroll

• Monitor payroll with payroll service provider
• Ensure payroll is reconciled into company's general ledger.
• Prepare monthly financial statements, including:
• Balance Sheet
• Cash Flow Reports
• Analyze financial results and identify significant variances.
• Prepare management reports and financial summaries.

Budgeting and Compliance

• Assist with annual budgeting and forecasting.
• Monitor budget performance.
• Maintain compliance with accounting standards and tax regulations.
• Coordinate with external CPA for annual tax preparation and financial reviews.
• Assist with audits and provide requested documentation.
• Prepare and file sales tax returns.
• Maintain sales tax records and ensure timely compliance.

Fixed Assets

• Maintain fixed asset records.
• Record depreciation and asset disposals.

Sage 100 Administration

• Maintain accounting data within Sage 100.
• Ensure accurate system setup and account maintenance.
• Generate financial and operational reports.
• Troubleshoot basic accounting system issues.

Administrative Support

• Maintain organized accounting files.
• Develop and improve accounting procedures.
• Support ownership with financial analysis and special projects.
• Maintain confidentiality of financial information.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 10 years of full-charge bookkeeping or accounting experience.
• Experience managing all accounting functions independently.
• Strong proficiency with Sage 100 ERP required.
• Experience with Microsoft Excel, Word, and Outlook.
• Knowledge of GAAP and accounting best practices.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong communication and interpersonal skills.

Preferred Qualifications

• Experience in a small business environment.
• Experience working as a one-person accounting department.
• Knowledge of inventory accounting and job costing
• Experience coordinating with external CPAs and auditors.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to lift up to 20 pounds occasionally.

Reports To

Management

Employee Benefits

We value our employees and are committed to providing a competitive benefits package that supports your health, financial well-being, work-life balance, and professional growth.

• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• Life insurance
• Performance-based bonuses
• Employer matching contributions

Paid Time Off

• Paid vacation, holidays, and sick leave
• Personal days

Equal Opportunity Employer

We are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.