Document Controls Specialist II

What You’ll Do

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files.
• Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

• Associate’s degree in a relevant field and 3 years of relevant experience, or in lieu of a degree, 5 years of project controls, document control, and/or technical administrative support experience.

• Ability to think in a detailed and structured way.
• Ability to be systematic and learn the industry being supported.

• Proficiency in SharePoint, Bluebeam Revu, and Microsoft Office Suite (Excel, Word, PowerPoint) to support document management, reporting, tracking, and records administration.
• Familiarity with transportation or construction project delivery methods and an understanding of how multiple project disciplines interface throughout design and construction.
• Strong attention to detail with a process-oriented mindset and the ability to quickly learn, interpret, and apply project procedures, standards, and document control requirements.
• Excellent organizational, communication, and coordination skills, with the ability to manage multiple priorities and maintain accurate project records in a fast-paced environment.
• Effective technical writing and document review skills, with the ability to prepare, track, and communicate project information clearly and professionally.
• Ability to collaborate with project leadership, agency representatives, consultants, contractors, and multidisciplinary project teams to support successful project delivery.

Location: Atlanta, GA;
Sandy Springs, GA.

HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States. Verification of employment eligibility will be required.

Visa sponsorship is not available for this position.