Administrative Coordinator

Job Description

We are looking for an Administrative Coordinator to provide onsite support for documentation and compliance activities tied to active projects in Atlanta, Georgia. This Long-term Contract position is well suited for someone who excels in a high-volume environment, keeps records organized, and helps ensure vendors and subcontractors can move through payment processes without unnecessary delays. The role offers hands-on exposure to project operations, administrative coordination, and financial support functions within a construction-focused setting.

• Oversee the collection and maintenance of project-related compliance records for numerous active jobs, ensuring files remain accurate and accessible.
• Communicate with subcontractors, suppliers, and vendors to secure outstanding paperwork such as lien waivers, signatures, insurance documents, and other required materials.
• Examine incoming documents for completeness, correct dates, proper authorization, and alignment with project requirements before processing.
• Track insurance-related records, including certificates of insurance, workers' compensation coverage, and vehicle liability documentation, to confirm ongoing compliance.
• Partner with project accounting personnel to address missing or incorrect paperwork that may interfere with invoice and payment timelines.
• Update spreadsheets, status trackers, and administrative logs to provide clear visibility into documentation progress across projects.
• Organize, scan, and retain both digital and hard-copy records to support orderly project documentation management.
• Assist with general office coordination, including document handling, mail distribution, and other administrative tasks that support daily operations.
• Provide clerical support to accounts payable activities, such as preparing backup materials and handling check-related documentation as needed.
• Demonstrated ability to manage administrative tasks with strong accuracy and close attention to detail.
• Proven skill in balancing multiple priorities and meeting deadlines in a fast-paced work environment.
• Proficiency in Microsoft Office applications, especially Excel, for tracking information and maintaining reports.
• Strong written and verbal communication skills for effective follow-up with external partners and internal teams.
• Ability to follow established procedures and maintain complete, accurate documentation.
• Availability to work onsite in Atlanta, Georgia in a business casual environment from Monday through Friday.
• Prior experience in construction administration, compliance coordination, project documentation, or accounts payable support is preferred.