Security Vendor Specialist, NA

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

As a part of the Vantage Operations team, the Business Operations department is responsible for ensuring standards for operation performance, maintaining customer leases, producing monthly customer electivity bills, generating regular reports, and supporting Operational Effectiveness. The Business Operations department also works closely with all Vantage departments to ensure customer success from the construction process through daily operations and delivery activities.

This is a Remote role. The Security Vendor Specialist, North America plays a critical role in overseeing vendor onboarding, procurement workflows, contract management, financial tracking, and performance optimization across the region. This position ensures compliance with Third‑Party Risk Management (TPRM) requirements, supports Physical Security, Security Engineering, Construction, and New Site Development teams with Statements of Work (SOWs) and Purchase Orders (POs), and maintains accurate forecasting and reporting.

In addition, this role collaborates closely with operations leadership, OEMs, vendors, and contractors to improve the vendor experience, establish KPIs, support RFP development, and deliver consistent, high‑quality service outcomes. The Specialist resolves invoicing issues, facilitates vendor performance reviews, and helps drive operational efficiency and cost optimization.

• Meet with prospective vendors to assess capabilities that enhance physical security or engineering performance.
• Manage the end‑to‑end vendor onboarding process, including NDA execution, TPRM entry, and Master Agreement workflow in Iron Clad.
• Maintain vendor onboarding trackers to monitor approval status and portfolio health.
• Coordinate with Legal and Vendor Onboarding teams to finalize vendor entry into Yardi.
• Create, validate, and maintain vendor contracts and new vendor setup documentation.
• Ensure compliance with internal policies, security standards, and procurement guidelines.

• Draft and oversee SOWs for Physical Security, ensuring accurate workflow routing and approval in Iron Clad.
• Create SOWs for Security Engineering teams, ensuring project number assignment and required approvals.
• Develop SOWs for Construction teams when additional security support is needed.
• Draft and manage SOWs for New Site Development, including SVRT report procurement.

• Apply for and manage POs for Physical Security Managers, Contractors, and Engineers.
• Track POs by site and GL account, maintaining accurate spending forecasts across regions.
• Build and maintain dashboards to support forecasting and budget planning using daily tracker data.
• Ensure accurate year‑end accruals, PO closeouts, and timely invoice processing.
• Match invoices to POs, code invoices accurately, and secure approvals through Finance systems.
• Prepare and produce reports tracking vendor spend and project‑level financial health.
• Support development of cost‑optimization strategies and make vendor recommendations based on performance metrics and cost analysis.

• Serve as a primary relationship manager for assigned vendors, ensuring strong communication and timely issue resolution.
• Conduct monthly or quarterly performance reviews to identify improvement opportunities for vendors and internal teams.
• Establish and monitor KPIs for vendors; report performance trends to operations leadership.
• Lead vendor work sessions to resolve invoicing discrepancies and improve operational efficiency.
• Provide leadership with metrics and insights highlighting key performance trends, risks, and…