Proposal Coordinator

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Job details

This Jobot Job is hosted by Bryna Rabin

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Salary $85,000 - $100,000 per year

We're a 100% employee-owned multi-faceted contractor who thrives on delivering complex heavy civil projects by developing innovative infrastructure solutions.

We re adding a proposal manager to our team! Our marketing team is a great group of self-motivated individuals with a positive attitude who actively contribute to a wide range of pursuit-related activities. They are responsible for taking the lead and driving projects from a strategy and execution standpoint and must have solid organizational, marketing, and communications skills.

As a Proposal Manager supporting pursuits across the Midwest, you will oversee all aspects of the proposal development process. This position reports to the Director of Marketing and will work collaboratively with corporate marketing and pursuit teams in all markets and divisions. Working hand-in-hand with operations leaders, engineers, and estimators, the Proposal Manager will strategically position our firm to win qualifications-based opportunities.

This position can be remote or partially remote (M/F REMOTE, T/W/R in office - preferably Kansas City, MO but other company office locations may be considered.)

• Travel required if remote
• We Value our Employees!
• Industry-leading Employee Stock Ownership Plan (ESOP)
• 401(k) & Financial Health Education
• Comprehensive Health Benefits & Insurance
• Flexible Spending & Health Savings Accounts
• Casual & Professional Work Environment
• Paid Training & Continuing Education
• Paid Overtime
• Paid Time Off (PTO)
• Wellness Program
• Referral Bonus Program
• Apprenticeship Programs
• Leadership & Training Programs

• Primary Focus:
  Proposals
  - Pursuit strategy and proposal development
• Copywriting
  - Technical Writing
• Creative
  - Visual communication for pursuits and business development material
• Marketing Technology - CRM management, analytics and reporting

• Collaborating with marketing and technical staff to develop innovative proposals, presentations, and award submittals
• Overseeing the proposal development process and creating deliverables for project pursuits and interviews
• Assessing level of effort for pursuits and resource planning with our marketing team and project stakeholders
• Working collaboratively with members of pursuit teams including executives, construction managers, estimators, business development managers, engineers, designers, and other internal and external partners
• Facilitating internal proposal kick-off meetings, milestone reviews and post-submission activities
• Managing and coordinating pursuit roles, responsibility matrix, work plan, assignments, and deadlines
• Interviewing technical experts and developing proposal strategy
• Collaborating with graphic designers to develop visual communications strategy for technical and informational graphics
• Tracking the collection of forms, information, and data required for each pursuit
• Coordinating with the pursuit team to obtain necessary proposal information, narratives, technical writing, and other documents required by the Owner
• Proofreading, editing, and standardizing proposal copy for proper grammar, spelling, comprehension, and style to support a one-voice methodology
• Assembling proposal documents to ensure all proposal criteria are met prior to the submittal deadline
• Coordinating and executing print production process and assembly of proposal package
• Maintaining a wide-range of data via Salesforce, our Customer Relationship Management (CRM) tool
• Developing and maintaining best practices, templates and proposal style guides
• Managing a catalog of pursuit materials including resumes, project descriptions, technical writing, business development collateral, etc.
• Conducting research, tracking analytics, and present marketing-related reports
• Coordinating graphic design support and photography needs with internal marketing team members and external vendors as needed
• Keeping the pulse on…