Accounts Payable Coordinator - Drive Smooth Vendor

Job Description Job Description

We are in search of an Accounts Payable Coordinator to be a part of our team. Based in Salt Lake City, Utah, this role is instrumental in managing the financial obligations of our organization within the industry. As an Accounts Payable Coordinator, your main duty will be to handle the processing of invoices and payments, maintain accurate records, and ensure prompt and effective communication with vendors.

Responsibilities:

• Receive and verify invoices and releases, ensuring all necessary approvals and documentations are in place before processing.

• Communicate with vendors and subcontractors regarding incomplete or incorrect invoices, providing clear reasons and instructions for correction.

• Prepare organized batches of invoices for data entry.

• Handle the creation of joint checks, ensuring the correct distribution of amounts to joint payees.

• Execute the process of invoice and voucher payment.

• Assist in the creation and preparation of voucher payment groups.

• Distribute, sort, and match stubs and backup with checks.

• Manage preliminary notices and lien releases, verifying the receipt of unconditional finals upon completion.

• Set up vendor records in JDE and SharePoint, forwarding W-9 Tax forms to the Corporate office as needed.

• Reconcile vendor statements and research outstanding payments, collaborating with other departments when necessary.

• Maintain a high level of customer service when communicating with vendors to ensure an efficient payment process.

• Assist with the review and reconciliation of 1099 forms.

• Provide audit selections as directed by Corporate.

• Process deposits electronically and maintain an organized archive of invoices, preliminary notices, and other documentation in SharePoint.
• Must hold a minimum of 2 years' experience in a similar role or a related field

• Proficiency in Account Reconciliation and Accounts Payable (AP) is mandatory

• Experience with check runs and coding invoices is required

• Competence in data entry and invoice processing is essential

• Proficiency in using Microsoft Excel is required

• Must have the ability to work independently and as part of a team

• Strong communication skills, both written and verbal, are necessary

• Ability to handle multiple tasks and meet deadlines

• Strong organizational skills and attention to detail

• Bachelor's degree in Accounting, Finance, or a related field is preferred.