Payroll & Accounts Payable Specialist

Waterford School is Utah’s premier liberal arts college preparatory independent school for students in Preschool through High School. Student learning is Waterford School’s reason for being. Since its founding, the School has instilled habits of independent thought, critical thinking, responsibility, passionate learning, and service to others. Waterford School’s liberal arts program provides a strong foundation, and the campus culture prepares students to pursue lives of meaning and purpose.

Waterford delivers a world-class education distinguished by a rich curriculum, an outstanding faculty, a deep commitment to student growth, and a learning environment that is caring, nurturing, and inspiring.

The Business Office seeks a Full‑time Payroll & Accounts Payable Specialist, reporting to the Chief Financial Officer, who will be responsible for the accurate and timely processing of payroll and accounts payable transactions. This position ensures compliance with applicable laws, policies, and procedures while providing excellent service to employees, vendors, and internal stakeholders. The role requires strong attention to detail, confidentiality, organizational skills, and the ability to manage multiple deadlines.

• Process semi‑monthly payroll accurately and on schedule.
• Review timesheets, leave balances, and payroll data for accuracy and completeness.
• Maintain employee payroll records and update payroll information as needed.
• Process payroll‑related changes including new hires, terminations, salary adjustments, and deductions in partnership with HR.
• Respond to employee payroll inquiries in a timely and professional manner.
• Assist with year‑end payroll processes, including W‑2 preparation and reconciliation.
• Ensure compliance with federal, state, and local payroll regulations.

• Process vendor invoices and employee reimbursements accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Verify coding and approvals prior to payment processing.
• Prepare and process check runs, ACH payments, and other disbursements.
• Maintain vendor records and assist with vendor onboarding.
• Reconcile accounts payable transactions and resolve discrepancies.
• Respond to vendor inquiries and maintain positive vendor relationships.

• Assist with monthly account reconciliations and financial reporting.
• Support annual audits by preparing requested documentation.
• Maintain organized and accurate financial records.
• Assist with process improvement initiatives and internal controls.
• Support other accounting and business office functions as assigned.

• A desire to collaborate
• Motivated and self‑started
• Integrity, professionalism, sound judgment, and emotional intelligence
• Excellent communication, both written and oral
• Strengths in organization and follow‑through
• Bachelor’s Degree in Business, Accounting, Finance, Human Resources, or related field

The Waterford campus is set on 45 acres at the foot of Utah’s Wasatch Mountains, one of North America’s premier outdoor and recreational areas. The school offers an outstanding working environment. The atmosphere is collegial; both families and faculty show a genuine commitment to learning. Benefits include medical, dental, 403(b).