Senior Administrative Assistant

Responsibilities

• Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
• Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word.
• Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
• May include large meetings or events with senior leaders, brokers, and clients.
• Supports local community and civic affairs events, assisting with event planning, management, and break down.
• Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight.
• Orders all office supplies and promotional items and maintains the budget for management monthly and year‑end.
• Assists with printing requests, including printing, binding, and shipping materials.
• May support segment‑level administrative services projects in partnership with other local offices.
• Communicates professionally and collaborates with internal matrix partners, brokers, and clients.
• Backups other administrative professionals when needed.
• Performs additional responsibilities as assigned.

• Previous 3 plus years of experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred.
• Experience with office or facility management preferred.
• Strong computer‑based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred.
• Health insurance background with general understanding of the overall sales process and knowledge of
• Strong written & verbal communication, problem‑solving and analytical skills.
• Detail oriented with exceptional follow‑up skills.
• Ability to work in a production‑like, fast‑paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
• Strong organizational skills with the ability to work both independently and in a team environment.
• Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.
• Budgeting or accounting experience preferred.
• Project management experience preferred.
• High School Diploma required.

Demonstrates strong executive administrative support capabilities, including calendar management, expense reporting, and event planning. Proficient in Microsoft Office Suite and experienced in managing multiple projects in a fast‑paced environment.

• Calendar Management
• Expense Reporting
• Office Management
• Project Management
• Microsoft Power Point
• Microsoft Word
• Internet/Web Navigation
• Detail Orientation
• Analytical Skills

• Problem‑Solving
• Organizational Skills
• Adaptability
• Team Collaboration
• Follow‑Up Skills

• Health Insurance
• Sales Process
• Civic Affairs
• Facility Oversight
• Promotional Items Management

• Microsoft Outlook