Estimating Assistant - MC

JOB DESCRIPTION

The Estimating Assistant provides administrative support for the SBU’s Estimating team and, as needed, to project management teams. Carries out administrative processes, procedures, and document control associated with job bids, projects, plans, and specifications. Suggests and implements improvements to administrative processes where possible. Prepares professional and accurate project-related documents. Establishes and maintains associated files.

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Collaborates with other business unit estimating assistants for best practices, regional projects, and general coordination of pre‑construction activities.
• Prepares and maintains project folders; creates job information, scope, and bid day files.
• Prepares invitations to bid including general project descriptions, required trade packages, and subcontractor solicitations.
• Determines source for plans per project and notifies estimators when updates are received.
• Prioritizes plans and executes workload related to proposal preparation.
• Prepares bid documents (bid form, bid bond, proposal package) and obtains appropriate signatures.
• Coordinates and maintains subcontractor bid lists per project and works with project estimators to ensure appropriate bid coverage per project scope. This includes contacting subcontractors via phone and email for pricing, bids, clarifications, and status updates.
• Prepares and maintains subcontractor contact list on Building Connected and identifies areas that need additional subcontractor resources.
• Maintains master subcontract lists and updates them regularly.
• Coordinates workload and tasks with Preconstruction Director and other Estimators.
• Organizes and maintains online plan rooms.
• Maintains bid calendar, Building Connected website, and corporate bid recap book.
• Assists subcontractors in accessing the Building Connected website for plans.
• Assists subcontractors in accessing Layton’s pre‑qualification site and encourages subcontractors to update pre‑qualification information as needed.
• Complies with all safety policies, practices, and procedures. Reports all unsafe activities to supervisor and/or Safety.
• Accepts accountability for both individual and team performance.
• Performs other related duties as assigned.

• Must have a minimum of one‑year post‑high school education or three to six months of related experience or an equivalent combination of education and experience.
• Must be able to read and comprehend simple instructions, short correspondence, and memos. Must be able to compose simple correspondence.
• Must have excellent spelling, grammar, and proofreading skills.
• Should have the ability to effectively present or share information in one‑on‑one or small group situations to other employees or clients either in person or over the telephone.
• Must be highly proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
• Must have ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Should be able to compute rates, ratios, and percentages.
• Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Two years previous secretarial or administrative experience.
• Experience in the construction industry with ability to read blueprints preferred.

Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements:
Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long‑term Disability Insurance, Short‑term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre‑tax…