Reconciliation Specialist

Location:

Corporate Office (Onsite Only)

Department:
Revenue Cycle Management

Reports To:

Payment Posting Lead / RCM Director

Type:
Full-Time

At our core, we believe every dollar earned must be tracked, posted, and reconciled with precision. Our RCM team leads from the front. Every EOB, ERA, and refund cycle is an opportunity to create clarity, not chaos.

You’ll be entrusted with posting complex manual EOBs, working directly with the bank, tracking missing payments, managing deposit flow, and owning the integrity of the revenue we earn. You’ll serve as the watchdog between payer payments and clinic deposits with no room for guesswork.

If you’re the kind of person who catches a $0.02 variance before lunch and then triple‑checks it after, this team was built for you.

Manual EOBs and Deposits

• Post all non‑electronic (paper or scanned) EOBs accurately into AdvancedMD.
• Log and prepare daily deposits, including check handling and deposit tracking for Finance.

Bank Reconciliation and Payment Tracking

• Reconcile posted payments against bank activity and identify and escalation variances immediately.
• Maintain daily, weekly, and monthly logs to ensure cash flow integrity.
• Monitor and resolve missing EOB queues daily.
• Collaborate with billing and scanning teams to ensure no EOB is missed or misfiled.

ERA Oversight (GeBBS Offshore Team)

• Monitor offshore auto‑posting of ERAs and elevate delays or errors.
• Ensure all ERA files are posted within 48 hours of receipt.
• Identify opportunities to transition paper checks to EFTs.
• Relay payer EFT setups and enrollment suggestions to the EDI Coordinator proactively.
• Own the monthly insurance and patient refund workflows.
• Ensure all refund requests are processed accurately and within 5‑day close timelines.

• 3 or more years of medical payment posting experience, with a strong understanding of manual EOBs, reconciliation, and specialty billing.
• A proven track record managing physical checks, bank reconciliation, and monthly refund cycles.
• Confidence working inside PM systems like AdvancedMD, Waystar, or similar.
• Knowledge of CARC/RARC codes, payer adjustments, and silent denials.
• A detail‑first mindset. You balance to the penny or you don’t move on.
• Excellent communication and collaboration skills across finance, billing, EDI, and leadership.

• Experience working with GeBBS or offshore posting vendors.
• Strong familiarity with infusion and specialty drug billing.
• Past wins in identifying process improvements or fixing payer posting issues.

You won’t be micromanaged. But you will be expected to:

• Own your numbers.
• Audit your own work.
• Chase down discrepancies.
• Grow within a multi‑state, fast‑scaling infusion organization.
• Experience no ceiling for high performers.

We’re building a top‑tier RCM team, and this role is foundational.