Administrative Assistant - Part-time rotating shift schedule

Position:
Administrative Assistant – Part‑time rotating shift schedule (2‑2‑3). Work hours 5am–9am.

Location:

Sandy, UT. Duration: 6 months. Total hours per week: 15.

Employment type:

Contract on W‑2 (US citizen or green card holder only).

• Shift scheduler responsible for staffing a medical device manufacturing operation. Staffing activities include scheduling regular time, overtime sign‑ups, time‑off, and shift exchanges between shifts.

• Manage time‑off requests and scheduling.
• Work with Operations Leaders to understand daily staffing needs and receive approval for staffing plans.
• Build staffing plans to run all production lines every shift and support preventive maintenance activities.
• Responsible for posting overtime sign‑ups for opposing shifts.
• Ensure each spot is filled by a qualified associate.
• Send automated requests to pull in overtime volunteers for scheduled overtime and urgent overtime needs.
• Manage shift‑swapping between associates in each pay period.
• Learn new software to improve scheduling efficiency.
• Maintain an open line of communication to resolve staffing problems/changes in a timely manner.
• Maintain records and documents as required.
• Ensure employee scheduling aligns with the training matrix.
• Comply with all local, state, federal, and client safety regulations, policies and procedures including RCRA Hazardous Waste regulations.
• Comply with all local client quality policies, procedures and practices, applying sound quality assurance principles.
• Other duties as assigned.

• High School Diploma/GED or 1-year consecutive work experience.
• Experience supporting scheduling for a production operation preferred.

• Experience working with ADP is a plus but not required.
• Workday experience is a plus but not required.
• Proficient in Microsoft Office (Word, Excel, Teams).

• Incumbent may frequently be required to stand and/or occasionally sit for extended periods. Bending, stooping and reaching may occasionally be required.

• Part‑time rotating shift schedule (2‑2‑3). Work hours 5am–9am.