Senior Proposal Coordinator

Build Your Career with Purpose.

For Layton, this isn't just another proposal role, it's a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we're looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials. This is the job for you if:

• You Have High Standards: You care deeply about producing great work. You're organized, thorough, and committed to getting the details right.

• An Eye for Design & Layout: You know what looks good on a page and how to structure content so it's easy to read and engaging. You're comfortable using templates and tools to create sharp, professional documents.

• Write Like a Pro: You're a clear thinker who can gather and edit copy for clarity, tone, and grammar. You can take technical information and make it readable.

• Are a Team Player: You're responsive, flexible, and collaborative. You enjoy working closely with others to meet deadlines and goals.

• A Strategic Mindset: You see the big picture and know where you fit in it. You ask smart questions before diving in, not after.

• Industry Knowledge: You know your way around a jobsite conversation. Topping out, precast, tilt-up, design-build: you either know it or you look it up.

• Actively learns about Layton's portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
• Provides marketing support to key initiatives through creation of deliverables focused on technical capabilities and benefits.
• May coordinate development of non-proposal support materials such as brochures, presentations, etc. ensuring consistency of message, and adherence to established quality and brand standards across all deliverables.
• Applies knowledge of Abbott's overall service offerings including strategic initiatives.

• Supports and leads pursuit teams to advance our positioning and deliver proposals that resonate with our clients. Responsibilities include coordinating all aspects of pursuits: team coordination, messaging, formatting, proofreading, coordination with graphics and teaming partners, editing, quality reviews, compliance, brand adherence, and efficient and timely production.
• Contributes to content development for proposals and other collateral pieces under the direction/supervision of others.
• Supports action planning and progress tracking.
• Conducts research to identify best Abbott qualifications (experience matrix, project descriptions, resumes, etc.) and competitor information.

• Responds to requests for information and client research assistance.
• Helps to create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits. This work includes writing, researching, and editing.
• Proposal "break down" and "unpacking": resume and project description updates to Cosential; unique or new content shared broadly through AdobeCC or boilerplate library.

• Develops proficiency creating proposals as well as other sales and marketing deliverables, working with close supervision or clearly defined processes.
• Gains reputation for consistently high customer service.
• Spends time reviewing best practices and products and adopting ideas into his/her BD support and proposal efforts.
• Seeks input, identifies development opportunities, and leverages resources.
• Understands and supports compliance with Abbott's capture planning.
• Progression to higher job classes possible based on:
  • Experience gained in applied knowledge of the industry.
  • Applied knowledge of AEC sales and marketing techniques.
  • Increased ability to create and contribute to content of deliverables.
  • Ability to work effectively with BD and pursuit teams.

• Bachelor's Degree (B.A.) in Marketing, Communications, Design, Business or a related field or equivalent; or equivalent combination of education and experience
• 3-5 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing. AEC industry experience preferred.
• Excellent interpersonal and communications skills with emphasis on superior persuasive writing and presentation ability. Experience coaching others in…