Administrative Assistant

Administrative Assistant I

Administrative support for the Child Protection Region Operations performing a variety of complicated secretarial, administrative and office managerial responsibilities.

• The incumbent will act as the HR liaison, facilitating, communicating and submitting documents/requests to HR. i.e., new hire packets, Request Personnel Actions, position descriptions, Classification Request Forms, etc.
• Performs a variety of complicated secretarial, administrative and office managerial responsibilities. Makes travel arrangements, document preparation and submission for payment. Receives and reviews incoming correspondence that does not require personal attention of the Child Protection Region Operations and distributes/routes to the appropriate staff. Prepares draft acknowledgement letters as requested.
• Arranges conference/meetings; set-up meeting spaces. Coordinates with the various central office staff, regional program and support services staff other local and state DCF offices, other agencies, public and private groups, etc. Provides participants with background information; time, date, place and issues to be discussed and takes minutes as requested.
• Manages calendar and screens requests for meetings, attendance at conferences and other appointments. Refers request to other appropriate offices.
• Acts as liaison between his/her immediate staff as well as other personnel to transmit messages and information of importance. Answers inquiries from various personnel on procedures and policy, information desired or suggested contact with other personnel.
• Performs other related duties.
• Attends staff meetings and trainings as requested by the Operations Manager.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (e.g., DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.