Front Office Receptionist

The Receptionist serves as the first point of contact for visitors, customers, vendors, and employees while providing administrative support that ensures the efficient day-to-day operation of the office. This role is responsible for creating a professional first impression, coordinating front office activities, and assisting with routine administrative tasks across the organization.

Position Summary

The Receptionist serves as the first point of contact for visitors, customers, vendors, and employees while providing administrative support that ensures the efficient day-to-day operation of the office. This role is responsible for creating a professional first impression, coordinating front office activities, and assisting with routine administrative tasks across the organization.

• Greet and assist visitors, customers, vendors, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing shipments and coordinate courier services.
• Maintain reception and common office areas in a clean and professional condition.
• Order and maintain office supplies, breakroom supplies, and other routine administrative inventory.
• Coordinate conference room schedules and prepare meeting spaces as needed.
• Assist with travel arrangements, meeting logistics, and visitor coordination.
• Provide administrative support including filing, scanning, document preparation, and data entry.
• Assist departments with miscellaneous clerical and administrative projects.
• Support company events, meetings, and employee activities as assigned.
• Perform other administrative duties as assigned by the Commercial Director & Human Resource Manager

• Professional customer and visitor experience
• Telephone response and routing accuracy
• Administrative task completion
• Office organization and readiness
• Timely mail and package processing
• Internal customer satisfaction

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, or office support experience preferred.
• Professional verbal and written communication skills.
• Proficiency with Microsoft Office applications.
• Strong organizational and multitasking abilities.
• Positive attitude with a customer-focused approach.