Coordinator, Business Admin and Engineering Technology

Responsibilities

Description: The Coordinator, Business Admin and Engineering Technology provides administrative and operational support to ensure the efficientcoordination of departmental programs, scheduling, compliance, andday-to-day operations of the Business and Engineering Technology department. The position supports department leadership, faculty,staff, students, and external partners through coordination ofrecords, procurement, personnel processes, instructional resources,events, and departmental communications.

• 1. Provides daily coordination and comprehensive administrative support for the Business and Engineering Technology department,ensuring efficient departmental operations, program logistics,compliance, and adherence to institutional policies and procedures.
• 2. Maintains departmental records and documentation necessary for regulatory compliance, accreditation activities, audits, reporting requirements, and departmental meetings.
• 3. Assists in preparing and monitoring the department’s operating budget by processing purchasing requisitions, maintainingexpenditure records, reconciling financial documentation, and organizing materials related to grant administration.
• 4. Supports department faculty and staff by assisting with recruitment logistics, onboarding processes, employmentdocumentation, and supervising Federal Work Study students,including scheduling, training, and work assignments.
• 5. Coordinates procurement and vendor activities by obtainingquotes, processing purchase requests, maintaining vendor communications, verifying lab fees, processing invoices, and coordinating the acquisition of instructional and departmental supplies.
• 6. Coordinates data entry for course scheduling and faculty assignments and maintains accurate program and course information for the catalog, website, and other institutional resources.
• 7. Assists with faculty workload reporting and maintains supporting documentation for instructional assignments, approvals, and relateddepartmental processes.
• 8. Monitors departmental compliance requirements, including facultydocumentation, mandatory training completion, syllabus submissions,textbook validations, and other institutional, accreditation, and regulatory requirements.
• 9. Coordinates textbook adoption and instructional materialsprocesses, including textbook orders and communication withpublishers and vendors to secure required materials and facultydesk copies.
• 10. Manages timekeeping processes for full-time and part-time employees by reviewing timesheets, obtaining necessary approvals,resolving discrepancies, and ensuring timely submission to Payroll.
• 11. Maintains departmental calendars, schedules meetings, advisory committee activities, recruitment and outreach events, and coordinates travel, conference registrations, facilities,equipment, and related logistical arrangements.
• 12. Provides support to students, faculty, staff, vendors, and community partners by coordinating communications, responding to inquiries, providing departmental information, and supporting day-to-day departmental activities.
• 13. Performs other duties as may be required or assigned.

• 1. Associate's degree from a regionally or nationally accredited institution.
• 2. Three (3) years of experience providing administrative and operational support in a professional setting.

• 1. Bachelor's degree from a regionally or nationally accredited institution.
• 2. Experience working in higher education or a similar environment.
• 3. Experience using enterprise information systems such asPeople
  
  Soft or equivalent software.
• 3. Experience with financial recordkeeping, purchasing, scheduling,payroll processing, compliance activities, or related administrative functions.