Procurement Analyst II

Responsible for all aspects of the procurement cycle from initiation to contract closeout. Procures supplies, materials, equipment and services required by the County at the best value. Provides efficient customer service. Performs duties and functions professionally with the highest ethical standards.

Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.

Additional compensation based on licensure.

Note:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Pursuant to Florida Statutes, Chapter 112, must annually file "Form 1 Limited Financial Disclosure" in the county of their residence.

• Assist User departments during the solicitation process, which may include the following activities:
• Develops procurement milestones
• Works with requesting Department to ensure clear specifications
• Researches sources of supplies and conduct market research
• Supplier analysis to include supplier visits, past performance and compliance to quality standards
• Develops and issue solicitations
• Conducts pre-bid conferences and site visits
• Reviews bids and proposals for compliance with the solicitation requirements, responsiveness and responsible determination, detailed price analysis and prepare tabulation
• Conducts reference checks as requested
• Coordinates the evaluation of bids / proposals
• Assist with competitive negotiations covering rates and contract terms and conditions
• Reviews final recommendation for award
• Coordinates with the County Attorney’s Office in preparing contract documents for execution, ensure bonds and insurance meet the solicitation requirements
• Prepares agenda items for projects that require approval by the Board of County Commissioners, include supporting documentation.

Contract Administration functions will include monitoring vendor’s performance for any issues with delivery, quality or schedule and may require project site visits.

Maintains project file throughout entire process.

Reviews request for compliance, prepare and issue Purchase Orders, Work Orders, Amendments and Change Orders.

Performs other related work as required.

In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

• Bachelor’s Degree in Business or a related field and two (2) years of relevant experience in procurement, purchasing, logistics or other related field.
• Professional certifications such as CPPB, NIGP-CPP or other related procurement certifications are preferred.
• Experience with JD Edwards and procurement functions.
• Ability to adapt and learn governmental purchasing methods, policies, procedures, laws, and terminology.
• Knowledge of the procurement cycle, from solicitation to project closeout, including requisitioning, quotes processing, market survey, and contract terms.
• Knowledge of a variety of contract types and required clauses and special provisions.
• Knowledge of price analysis methodologies, commercial price lists, market prices, etc.
• Ability to work in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
• Ability to provide professional work including basic data analysis and report creation.
• Ability to operate small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Must possess and maintain a valid Florida Driver’s License.

All employees must attend Seminole County Required Trainings. Department Specific trainings per position may be required.