Expense Management Accountant

Under the supervision and guidance of the Financial Operations Manager, this position will perform duties to facilitate accounts payable and purchasing card expense processing, working within the limits of standard or accepted practice.

ESSENTIAL DUTIES:

As the primary administrator of the airport’s automated AP solution, receives and reviews invoices and applies initial general ledger codes for department head approval. Routes the invoices to departments for authorization and final coding.

Creates recurring accounts payable listings, submits for review, and issues checks and/or electronic payments following authorization on a weekly basis.

Administrator of the purchasing card and expense management program. This includes, but is not limited to, archiving statements, compiling final approved reports appropriate to submit for review, as well as documenting accurate general ledger codes as needed to ensure journal entry approval on a timely basis and proper data retention.

Respond to calls from vendors regarding timing and amounts of payments and resolve related issues. Work with other departments in requesting, vendor applications and supporting documentation to be entered into the ERP.Issue keys and update key codes for fuel. Assist Administration in the tracking of all vehicles and appropriate details and process monthly payments related to leased vehicles.

Reconcile assigned general ledger accounts. Create journal entries when needed. Reviews monthly AP reports. Also, verifies monthly purchasing card transactions to ensure accurate account coding and expense information.

Serves as the secondary contact in developing and maintaining updates to monthly operating expense accruals based on trend analysis and data from internal parties in addition to feedback from external vendors. Also, assists the Financial Reporting Accountant in the preparation of year-end expense accruals based on total outstanding operating and capital obligations of the current fiscal year.

Assist with process changes and system implementations related to Finance business processes.

Support Finance Department in providing documents and worksheets as requested in relation to the interim/annual audit engagements.

Assist the Financial Operations Manager & Director of Finance as needed with preparation of financial statements.

Maintain safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.

Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, and policies.

Provides cross-training for the other employees within the Finance Department to cover vacation and other absences from the Expense Management position.

Accepts cross-training in the other functions within the Finance department to help cover others for their vacation and other absences.

Perform other related duties as assigned.

TOOLS AND EQUIPMENT USED:

Use computer and common office equipment including Microsoft Office and other software and applications.

QUALIFICATIONS:

Knowledge of principles, practices, and methods of modern finance, accounting, and auditing.

EXPERIENCE AND

EDUCATION:

A four-year degree from an accredited college or university, preferably in a field related to Finance, Accounting, or Business is highly preferred.

Specific experience related to accounts payable/expense management and education in Airport or governmental financial management and administration is preferred.

PHYSICAL STANDARDS:

Positions in this class are typically situated in a standard office environment resulting in little exposure to the weather and…