Prequalification & Outreach Manager

Sanford Office, 750 Monroe Road, Sanford, Florida, United States of America

Posted Friday, July 24, 2026 at 4:00 AM

The Subcontractor Prequalification & Outreach Manager is responsible for developing, updating, and managing a robust program focused on ensuring that all subcontractors meet company standards for safety, quality, financial stability, and performance. As well as developing and managing a robust subcontractor network through strategic outreach, engagement and ensuring compliance with all DBE/SMWBE compliance requirements. This manager is responsible for coordination with all business units across the company in every market sector and regional office.

Key Responsibilities:

Subcontractor Prequalification

• Develop and implement standardized workflows and tools for subcontractor prequalification on all collaborative and competitive preconstruction projects.
• Develop, implement, and adapt SOP’s in coordination with Risk and Safety.
• Collaborate with Safety to create and track Risk Mitigation Plans.
• Work with Guignard to review subcontractor financials.
• Work with Marsh to review and manage insurance waivers
• Monitor progress and report on the important benchmarks for prequalification milestones.
• Collaborate with estimating, preconstruction, business development, and operations teams to align goals, streamline communication, and eliminate bottlenecks.
• Identify areas for process improvement and lead continuous improvement initiatives.
• Identify, implement, and support the integration of technology solutions to increase effectiveness, improve workflow, and increase consistency.
• Oversee the prequalification workflow for all subcontractors.
• Oversee the prequal approval process.
• Coordinate and manage complex and out-of-normal prequalification’s for project specific requirements with all stakeholders.
• Ensure all bidders lists are reviewed prior to advertisement to ensure all invited bidders are prequalified
• Attend trade shows and networking events as WS brand ambassador as is requested by BU leadership
• SBE/LDB/VBE/MWBE Subcontractor Advocacy
• Create strategic plans and goals for expanding subcontractor pool in new regions
• Plan, coordinate, and attend (as required) Subcontractor Outreach Events and Meet & Greets.
• Create and manage subcontractor training sessions on how to bid, prequal, bonds, insurance, etc.
• Maintain reports on outreach efforts for BD & MARCOMM
• Provide project specific subcontractor outreach support

Operational & Administrative Oversight:

• Oversee the preparation of prequalification documents.
• Manage internal tracking systems to ensure accurate and up-to-date information.
• Supervise and support specialists and/or coordinators as needed or required.
• Provide support in training new staff on processes and platforms.
• Maintain high standards for internal and external documentation, ensuring compliance with client requirements and company procedures.
• Recruit, interview, and hire new staff for positions within the team as needed.

Cross-Team Support & Reporting:

• Act as a liaison between the prequalification team and other departments to ensure alignment and transparency.
• Coordinate with Collaborative Process Manager to jointly update bidder database (currently iSqft/Construct Connect)
• Coordinate with Preconstruction Process Manager to create and update new and existing SOP’s
• Prepare status updates, reports, and executive summaries on prequalification status, areas of concern, gaps in scope coverage, and department performance.
• Assist with additional projects, executive support, or internal initiatives as directed by leadership.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration, or a related field.
• 5+ years of experience in preconstruction, operations coordination, or project support, including team supervision.
• Proven track record in workflow development, process optimization, and interdepartmental coordination.
• Strong understanding of the preconstruction life cycle and documentation requirements.
• Proficiency in industry platforms such as Procore, iSqft/Construct Connect, MS Office, or equivalent systems.
• Excellent communication, organizational, and leadership skills.
• Ability to…