Proposal Specialist

Sanford Office, 750 Monroe Road, Sanford, Florida, United States of America

Wharton-Smith Construction Group is seeking a Proposal Specialist with 3-5 years of experience in proposal development, marketing, and presentation support, with preference given to candidates with experience in the construction, engineering, architecture, or related industries. The selected candidate will report to the Marketing Manager.

As a Proposal Specialist located in our Sanford, FL headquarters or one of our branch offices, you will have the opportunity to lead pursuit teams for commercial construction and water/wastewater treatment projects throughout the Southeast. You will be responsible for managing all phases of proposal preparation, from strategy and content development through production and delivery of competitive proposals and presentations.

This position supports business development, sales, and marketing initiatives and serves as a key contributor to pursuit efforts in a fast-paced, deadline-driven environment. The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple concurrent pursuits while maintaining exceptional quality standards.

• Under the direction of the Marketing Manager, coordinate, compile, and track proposal materials to meet client deadlines and ensure all proposal requirements are fully satisfied throughout the pursuit lifecycle.
• Lead the preparation, production, and delivery of proposals, qualifications packages, presentations, and other marketing documents.
• Write and edit project summaries, staff resumes, project descriptions, and other supporting pursuit content.
• Ensure proposal materials align with client requirements, corporate branding standards, and industry best practices.
• Proofread, edit, and standardize proposal content for grammar, spelling, formatting, consistency, and overall quality.
• Maintain and update project information databases and marketing resource libraries throughout proposal, construction, and post-construction phases.
• Prepare and coach teams for formal interviews, shortlist presentations, and client selection meetings.
• Facilitate and lead pursuit strategy meetings with multidisciplinary teams.
• Manage multiple concurrent pursuit efforts while maintaining schedules and deliverable deadlines.
• Attend project milestone events for assigned projects.
• Participate in shortlist interviews and final client selection presentations.
• Coordinate award submissions and industry recognition programs.
• Support general marketing and communications initiatives as assigned.
• Some travel and overtime will be required.

• Bachelor's degree in Marketing, Communications, English, Business Administration, or a related field; or equivalent professional experience.
• 3-5 years of experience in proposal development, pursuit management, marketing, or related disciplines.
• Construction, Architecture, Engineering, or related industry experience is highly desired.
• Experience leading multidisciplinary pursuit teams and coordinating proposal efforts.
• Experience preparing and coaching teams for formal interviews and presentations.
• Excellent written and verbal communication skills with the ability to interact effectively at all organizational levels.
• Strong interpersonal skills with the ability to collaborate, negotiate, and build consensus among diverse stakeholders.
• Proven ability to write, proofread, edit, and organize proposal and presentation content.
• Ability to work independently and collaboratively while managing multiple priorities and deadlines.
• Ability to travel up to 15%.
• Must be authorized to work for a U.S. employer.
• Fluency in English required.

Bachelor's degree in Marketing, Communications, English, Business…