Payroll and Data Specialist Job Sanford area,Maine USA,Administrative/Clerical

Position Details

Position Type:
Secretarial/Clerical/Payroll
Date Posted: 7/1/2026
Location:

Maine School Administrative District No. 33
Date Available:

Immediately

Payroll and Data Specialist About Maine School Administrative District No. 33

Maine School Administrative District No. 33 serves students in grades PreK‑12 in St. Agatha, ME, home of the Long Lake Fishing Derby, one of the largest fishing derbies in the state. The district has two schools under one roof, Wisdom Middle/High School and Dr. Levesque Elementary School, a 2018 National Blue Ribbon School. The district is also home to the St.

John Valley Technology Center, serving students from MSAD
33, MSAD
27, and the Madawaska School Department. To learn more about our schools, we encourage all potential applicants to view our Recruitment Brochure.

Maine School Administrative District No. 33 (MSAD 33) has an opening for a Payroll and Data Specialist (30‑40 hours per week). The successful candidate will be responsible for completing payroll duties and Data Specialist duties in MSAD 33’s Central Office, located in the St. John Valley Technology Center in Frenchville, Maine.

MSAD 33 consists of Dr. Levesque Elementary School and Wisdom Middle/High School, and the St. John Valley Technology Center. Overall MSAD 33 employs an average of 70 employees.

Duties and Responsibilities

Maintains all aspects of the School District payroll functions. Payroll is prepared on a bi-weekly basis, with accuracy.

Prepares payroll warrant for signature by the Superintendent and School Board members.

Prepares payrolls, including deductions for withholding tax, pension, social security, life insurance, health insurance, disability insurance, Chapter 403(b) and Chapter 125 plans, and such other salary deductions.

Prepares and maintains all necessary earning records, deduction records, and similar personnel payment records.

Prepares or assists with monthly retirement reports, quarterly Federal & State tax reports, federal withholding tax, state withholding tax, FICA, Medicare report on Form 941 and other payroll related reports.

Records student data, uploads information to the State of Maine’s student information system and ensures accuracy. Prepares reports, as needed.

Answers phone when office secretaries are not available.

Submit claims for reimbursement or refunds and invoices third parties for services or goods on a regular basis.

Works with other Central Office personnel to prepare financial and other budget reports at regular intervals.

Cooperates with the auditors and provides information to them as requested.

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