Office Receptionist​/Accounts Payable Assistant

Central Office Receptionist / Accounts Payable Assistant Position Purpose

This position will be responsible for routine administrative tasks and projects associated with the Central Office reception and finance department.

• Welcome and direct visitors and callers in a promptly, professional and courteous manner
• Receive, sort and route incoming and outgoing mail
• Maintain postage supplies and postage meter operations
• Perform routine administrative tasks and special projects as assigned
• Generate and track student work permits
• Order and maintain central office and break room supplies
• Coordinate and organize the substitute teacher application process
• Perform data entry for accounts payable invoices
  
  Review and verify accounts payable batches prior to submission to Business Administrator
• Collaborate with the Staff/Grant Accountant to resolve accounts payable issues
• Enter and process purchase orders for the Central Office
• Coordinate with vendors regarding equipment repairs and servicing
• Perform additional duties as assigned

• High school diploma or equivalent required
• Previous experience as a receptionist or admin assistant in a school environment preferred
• Strong communication and customer service skills
• Ability to maintain confidentiality as required and appropriate
• Ability to multi-task and work independently and as part of a team
• Proficiency in Microsoft Office and Google Workspace applications
• Willingness and ability to learn new computer systems and software as needed
• Ability to operate a multi-line phone system and standard office equipment

Pay Range: $22.36-$24.36/hour