Administrative and Caregiver Assistant

The Administrative / Caregiver Assistant must demonstrate the Agency’s purpose, philosophy, policies and procedures. The Administrative / Caregiver Assistant works as a team member and oversees the day‑to‑day activities and needs of the residents in care. These activities relate to supervising and maintaining individual and group relationships at the assigned areas.

• Meets the general qualifications for employment as outlined in the Agency’s personnel policies.
• Must be at least 21 years of age.
• Has at least a high school diploma, or equivalent, with advanced education preferred.
• No prior experience is required, but preferred.
• Meets qualifications of paraprofessional as outlined by Divisions of Facility Services and Mental Health, State of North Carolina.
• Education, experience, skills, and abilities compatible with the responsibilities outlined in this job description.
• Must possess a valid driver’s license and safe driving record.

• Manifests in daily action a Christian spirit and lifestyle.
• Demonstrates a working knowledge and understanding of the Agency’s structure, services, policies and procedures, job performance requirements, and related jobs.
• Assures opportunity is provided to residents to exercise rights, and provides assistance as needed.
• Maintains confidentiality regarding each resident and his or her records.
• Assists Direct Support Professionals with transportation as needed.
• Fills in for direct support staff when needed; both DSP and ISP.
• Assists Direct Support Professionals with household shopping, meal preparation, medication administration, and household cleaning as needed.
• Assists Direct Support Professional with medical appointments.
• Reviews and mails auto reports on a weekly basis for homes.
• Reviews and tallies personal care documentation for Administrator signature and sends to appropriate location.
• Completes filing in resident charts on a daily basis.
• Completes filing in personnel files as needed.
• Assists Administrator with tracking staff training needs and updates schedule as needed.
• Assists Administrator with tracking annual and other paperwork for needed updates, medical appointments, and signatures and assists in completing updates.
• Assists Direct Support Professionals with planning and completing activity calendars and newsletters for homes and sends to families and DDM Administration.
• Records minutes of staff meetings, safety committee, parent meetings.
• Tracks and schedules maintenance for vans.
• Maintains photo albums and scrapbooks for homes.
• Tracks and completes requisitions for needed office supplies.
• Assists Administrator with closing out resident cash and checking at end of month.
• Assists Administrator with copying Special Assistance checks, filing in resident charts, sending copies to DDM Administration, and originals to Business Office.
• Tracks and assists in completing resident Therapeutic Leave forms.
• Completes forms for Special Olympics, Happiness Retreat and other events.
• Copies forms and maintains forms files.
• Tracks emergency supplies and assists in replenishing when needed.
• Completes inventory paperwork of food supplies from food locker and sends to appropriate person.
• Assists Administrator with admissions paperwork.
• Assists Administrator with quarterly audits of personal funds.
• Assists Administrator with completing gift forms and thank you notes.
• Assists Administrator with gathering and sending resident’s monthly wages to Social Security.
• Assists Administrator with paperwork for Performance Quality Improvement (PQI) report.
• Assists Administrator in making contacts for maintenance issues.
• Assists Administrator with tallying prompt levels for monthly progress notes.
• Ensures SDS sheets are current and in houses.
• Schedules fire extinguishers for annual check and assists Caregivers with monthly checks of fire extinguishers and emergency lights.
• Follows all sanitation, safety, and building code requirements.
• Cooperates with licensing and monitoring agencies.
• Performs other duties as assigned by supervisor.

• Represents the agency to various individuals, groups, and public in a professional manner.
• Maintains professional standards as set by the…