Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join our team in Santa Ana, California on a contract basis with the potential for a permanent position. This position is well suited for someone who enjoys keeping financial operations organized, accurate, and moving on schedule in a fast-paced environment. The role offers broad exposure across accounts payable, vendor coordination, expense review, purchasing support, and month-end accounting activities within an IT software organization.

Responsibilities:

- Manage the full accounts payable workflow, including invoice receipt, account coding, approval tracking, and final payment processing.

- Set up and maintain supplier profiles, collect required tax documentation such as W-9 forms, and support the onboarding of new vendors.

- Oversee recurring payment cycles by preparing ACH and check run activity and ensuring vendors are paid correctly and on time.

- Support month-end and year-end close tasks by preparing accounts payable reports, assisting with general ledger reconciliations, and recording journal entries as needed.

- Administer purchasing activity in Coupa by coordinating purchase order routing, monitoring workflow status, and assisting with related system tasks.

- Review employee expense submissions for accuracy, proper documentation, and compliance with internal policies before processing reimbursement.

- Work closely with accounting team members during audit activities by gathering backup documentation and responding to financial record requests.

- Investigate invoice and payment discrepancies, resolve vendor issues, and recommend process improvements that strengthen efficiency and accuracy. Requirements - 3+ years of relevant accounting or accounts payable experience, or a combination of education and experience that supports success in the role.

- Proven ability to process a high volume of invoices with strong accuracy and close attention to detail.

- Hands-on experience with accounts payable functions such as invoice coding, vendor payments, ACH activity, and check runs.

- Proficiency in Microsoft Excel and other Microsoft Office applications used for financial tracking and reporting.

- Familiarity with accounting software; experience with Quick Books is helpful.

- Experience using Coupa or a similar procurement or purchasing platform is strongly preferred.

- Strong communication, organizational, and time-management skills with the ability to balance multiple deadlines.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .