Accounts Payable Specialist

Who We Are:

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.

• Receive and review Invoices from vendor.
• Match invoices with purchase orders and verify receipt of goods and services.
• Enter Invoices into the accounting system and ensure timely and accurate processing.
• Ensure accurate coding of expenses under purchase orders, and vendor bills.
• Verify Accuracy, completeness, and approval for payment.
• Prepare and process timely payments via credit card, check, ACH or Wire.
• Schedule and track payment dates to ensure timely payments to vendors.
• Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
• Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
• Help recording and reconciling credit card transactions.
• Setup and maintain vendor accounts in the accounting system.
• Ensure compliance with company policies and procedures.

• Support the accounting team during month-end and year-end close processes.
• Provide support for external audits and reviews.
• Provide administrative assistance to the accounting department as needed.
• Assist in correspondence, reports and other documents.
• Assist with special projects and other accounting tasks as assigned

• High School diploma or equivalent is required.
• Two to three years of AP experience and training, or equivalent combination of education and experience.
• Effectively communicates, both written and verbally, to all levels of management and coworkers.
• Working knowledge of MS Word and Excel
• Knowledge of Accounting Software, experience with Net Suite is a plus.
• Experience with AP automation software is preferred.
• Strong organizational and prioritization skills.
• Demonstrates analytical and problem-solving skills.
• Team player and collaborates with other departments in the organization.
• Able to work efficiently with minimal supervision.

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you're not just an employee-you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We offer strong, competitive benefit plans for our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays - including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Hiring Range: $25.00 - $35.00/hour